Opening: 08/23/2024Closes: Until FilledJob Title: Clerical AideReports To: Campus DirectorDepartment: Academic / Bob Hope School / Port Arthur High School CampusWage/Hour Status: Non-exempt/Full TimePay Grade: 2024-2025 Hourly Aide Pay Scale PRIMARY PURPOSE: Provide clerical support to the campus administrators and other staff members. Aid in maintaining an organized work environment ensuring office functions are properly met and provide academic support to students. QUALIFICATIONS: Education:
- High School Diploma or GED; AA/AS or a minimum of 60 college credit hours preferred.
Special Knowledge/Skills:
- Proficiency in keyboarding and file maintenance?
- Effective telephone, organizational, written communication and interpersonal skills
- Ability to use software to develop spreadsheets, databases, and do word processing.?
- Detailed-oriented and working with detailed information/data.
- Ability to read, speak, and understand English.
- Ability to perform basic mathematics.
- Multi-tasked oriented
- Adapting to changing work priorities
- Team oriented and self-motivated
- Ability to meet established deadlines.
- Ability to operate various office equipment (e.g. telephone, typewriter, fax machine, scanner, badge-maker, ID scanner/label-writer and other office equipment)
- Ability to work with children.
- Ability to assist in classroom.
MAJOR RESPONSIBILITIES AND DUTIES
- Assist Campus Director and central office administrative staff with clerical duties as assigned.
- Organize and maintain an efficient and effective office that handles a variety of tasks for the administration, faculty, students, and parents of the school.
- Perform secretarial and clerical tasks of a varied nature. Many tasks will require a thorough knowledge of the rules and regulations of the school, school's system, and the frequent exercise of independent judgment within the scope of the authority granted by the Campus Director.
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Maintain proper files to include inventory of school supplies, mailing lists, student's records, visitor logs, and communication.
- Receive, store, and issue supplies and equipment.
- Distribute mail and handle correspondence of the office, responding to routine requests for information, transcribing, word processing, and proofing letters and responses.
- Type correspondences, make travel arrangements, and maintain records and files.
- Prepare purchase orders and requisitions for needed materials and release payment authorizations in a timely manner.
- Assist in helping coordinate facilities and materials/equipment needed for meetings and events.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists as requested.
- Arrange appointments and maintain a schedule for the Principal or designee and assigned staff.
- Create and maintain a clean, attractive, orderly, safe, and efficient office environment.
- Assist the Principal or designee and staff in handling interruptions and emergencies, calling for assistance when needed.
- Assume responsibility for extracurricular activities as assigned. Sponsor outside activities approved by the Campus Director.
- Assist in classroom management.
- Assist with administration and scoring of objective testing instruments or work assignments.
- Be a positive role model for students; support mission of school district.
- Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities.
- Work with staff in other offices to complete large or time-sensitive projects or emergencies.
- Ensure proper money handling procedures for funds collected from ID badges and lunch money, locking up, and turning in daily funds to the business office for deposit.
- Maintain a professional relationship with colleagues, students, parents, and community members.
- Participate in staff development activities to improve job-related skills.
- Compile, maintain, and file all reports, records, and other documents required.
- Attend and participate in faculty meetings and serve on staff committees as required.
- Maintain regular attendance.
- Establish and maintain open lines of communication with students, parents, and colleagues concerning academic, attendance and behavioral progress of students.
- Greet/receive staff and direct them to appropriate office or meeting.
- Notify the front office backup support person when leaving and returning from the station.
- Refer inquiries or problems to appropriate office.
- Keep phone number and extensions directory up to date.
- Remain current on school information for the public, i.e., school calendar, campus bell schedules, etc.
- Check and respond to e-mail and voice mail daily.
- Maintain records as required by law and district policy.
- Uphold and enforce all school policies and state regulations.
- Maintain confidentiality.
- Perform other duties as assigned. WORKING CONDITIONS: Equipment Used: Standard office equipment including personal computers and peripherals including specialized equipment that is particularly unique to the assignment. Mental Demands: Ability to communicate effectively (verbal and written); interpret policy, procedures, and data; maintain emotional control under stress. Physical Demands/Environmental Factors: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent standing, stooping, bending, twisting, kneeling, pushing, pulling, and minor lifting.
- Move and carry small stacks of textbooks, media equipment, desks, and other classroom equipment.
- May have exposure to biological hazards.
- Occasional moderate lifting.
This job description has been reviewed to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the District reserves the right to change this job description and/or assign tasks for the employee to perform, as the District may deem appropriate.ABOUT BOB HOPE SCHOOLBob Hope School is a growing open-enrollment public charter school (non-profit) providing parents a choice in their child's education. Bob Hope Elementary is a Montessori / Dual-Language campus. Instruction is conducted in a two-way immersion program, where teachers fluent in English teach ELA and those fluent in Spanish teach SLA and are supported by teacher aides with a strong command of both languages. Campuses are located in Port Arthur, Beaumont, and Baytown, Texas. The Hughen Center, Inc. is the charter holder of Bob Hope School. Bob Hope School provides equal employment opportunity for all applicants and employees. As an equal opportunity employer, we hire without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status or disability.