21st Century Grant Administrative Assistant
: Job Details :

21st Century Grant Administrative AssistantReports to: 21st Century Grant DirectorQualificationsThe 21st Century Grant Administrative Assistant should possess:

Office management experience with expertise in computer skills (Word, Excel), typing, note-taking, and correspondence.

Skills to efficiently handle bills payment.

Knowledge of accounting and bookkeeping procedures.

Excellent grammar and proofing skills.

Personable communication skills.

Other Requirements

Clearance on background check that is satisfactory to the Administration.

Possess positive character traits that are student-centered.

Possess ability to interact and communicate effectively with others.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Essential Functions

Will be in charge of creating purchase orders and requests for reimbursement for purchase of supplies according to District procedures and 21st Century Grant Guidelines.

Will oversee properly classifying all expenditures by fund, code, and department.

Efficiently and effectively assist the 21st Century Grant Director in conducting the day-to-day functioning of the scheduled activities, services, and programs.

Keep the 21st Century Grant Director aware of meeting schedules and reports due.

Assist the 21st Century Grant Director in secretarial matters, including but not limited to answering phone calls/emails, assisting in the scheduling of transportation in coordination with the Maintenance/Transportation Director, and finding substitutes, when necessary, for scheduled activities, programs, and services.

Assist in keeping track of the teachers/faculty/staff and organization/business partners that are scheduled for the month and that all appropriate paperwork for the payment of these individuals is maintained and up to date.

Collate mail pertaining to the 21st Century Grant and the functioning of the department.

Assist with preparations for meetings and functions.

Attend all meetings, functions, trainings, and events as required by the 21st Century Grant Director.

Maintain accurate and up-to-date records as required by state and local guidelines.

Keep all office business confidential.

Complete all reports for which he/she is responsible.

Assume the responsibility for the completion of special projects.

Assist in maintaining an inventory of all equipment and supplies used for the purpose of student enrichment via the 21st Century Grant.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Physical Demands

While performing the duties of this position an employee is regularly required to sit, talk and hear.

The employee is frequently required to walk and use fingers and controls.

The employee is occasionally required to stand, reach, bend, lift, and carry up to twenty-five pounds.

Close vision ability to look at a computer screen for long periods of time is required.

AttendanceConsistent and regular attendance is an essential function of this position.The work conditions and environment described here are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Conditions and EnvironmentThe work environment is consistent with a typical office environment.Evaluation of Performance and EmploymentThe evaluation of performance and consideration for employment will be under the jurisdiction of the 21st Century Grant Director and the Superintendent.Type of Position9 months At-Will, Non-ExemptThe Woodland R-IV School District does not discriminate on the basis of race, color, religion, age, sex national origin, ethnicity, disability, sex orientation, or perceived sex orientation.