Location: Brownsville,TX, USA
Title: 231 - Administrative Technician
Organization: OD&HR
Department: Org Development & Human Resources
Location: OD&HR
Rate of Pay: $13.32
Job Summary
The Administrative Technician is responsible for providing clerical and administrative support to department/ division staff. The class is responsible for file maintenance; responding to public inquiries and requests; mail distribution; inventory maintenance; document preparation; and data entry. The class works according to some procedures; decides how and when to do things under general supervision.
Competencies
* Ethical Practice
* Critical Thinking
* Time Management
* Problem Solving
* Communication
* HR Acumen
* Consultation
* Global & Cultural Awareness
* Relationship Management
* Empathetic
Key Functions/Knowledge/Skills
* Average skills; knowledge of commonly used work routines, rules, procedures, or operations; simple data entry and retrieval.
* Proficient in MS Office software.
* Prepares bi-weekly payroll report.
* Assists with special projects or events as assigned.
* Prepares purchase orders and other invoice transactions for payment.
* Responsible for payment of contract ghost accounts.
* Responsible for Records Management.
* Responsible for basic clerical functions such as writing letters and memorandums.
* Performs a variety of research.
* Orders supplies and maintains departmental inventory.
* Responds to customer inquiries and requests.
* Maintains and updates filing system.
* Receives and redistributes incoming and outgoing mail.
* Answers and redirects phone calls.
* Performs other duties as assigned.
Minimum Education & Experience
High school or GED (no experience), or sufficient education to read and write plus two years of experience.
Special Certifications & Licenses
Valid Texas Driver's License.
Independence & Judgement
Average judgment: must recognize and resolve problems such as bad grammar, type of procedure to apply, where to refer call or correspondence without specified destination, whether there is a problem/malfunction with a piece of equipment that needs attention, etc.; may involve freedom in selection of work methods among approved routines, setting of priorities, or sequencing of tasks within established schedules
Initiative & Ingenuity
General guidelines: occasionally requires interpretation of available options to apply to non-standard situations; day-to-day work drives priorities
Supervisory & Responsibility
Does not supervise.
Financial Responsibility
Orders and picks up supplies; posts transactions but does not directly handle checks or cash; sends invoices for billing.
Level & Frequency of Outside Contact
Infrequent or non-difficult contacts with other people inside and/or outside department; straightforward information exchange, etc.
Physical Demands
Office job with little or occasional light physical effort involving walking or standing most of the time and involves exerting up to 20 pounds of force on a regular and recurring basis
Responsibility for Equipment & Property
Responsible for use of equipment/property such as office equipment, supplies, etc., which are used in office, use of a City vehicle.
Working Conditions
Office job, no adverse conditions.
Other Requirements
The City of Brownsville requires all employees to successfully pass a Drug & Alcohol and a physical examination and a Background Check.
ADA Requirements
The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.
Benefits
The City of Brownsville offers a comprehensive benefits package designed to support its employees' well-being and future. Employees participate in a robust retirement plan through the Texas Municipal Retirement System (TMRS) City to Employee Matching Ratio 2:1, with eligibility for retirement after 5 years of service at age 60 or 20 years of service at any age.
The City provides exceptional health benefits, including medical, dental, and life insurance plans for employees and their families, along with vision coverage for employees enrolled in health insurance through MetLife. Employees and their dependents can also access care at Frontier Clinic at no cost when covered by the City's health plan. Additionally, pet insurance is available as a voluntary benefit.
Employees have access to deferred compensation plans through Equitable and supplemental insurance options from AFLAC and Colonial Life. Full-time employees accrue 10 sick days and 15 vacation days annually.
The City offers parental leave concurrent with FMLA for eligible employees, longevity pay, and 100% tuition assistance up to $5,000 annually. Furthermore, Brownsville observes 14 holidays per year, plus two floating holidays, giving employees a balanced and rewarding work-life experience.
Starting in fiscal year 2025, employees will have access to flexible scheduling options as part of our commitment to work-life balance.
EEOC Statements
The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.