Location: Framingham,MA, USA
AR and Accounting Responsibilities:
* Manage high volume of intercompany billings using automated system
* Update multiple billings files for each division
* Create new charge out files for new billings
* Scan charge outs supporting documentation
* Distribute back up for invoices to sites via e-mail
* Process manual invoices/credit memos
* Post cash receipts on daily basis (wires, ACH, checks)
* Prepare deposits
* Scan all cash receipts
* Enter intercompany paper transfers
* Follow up with sites on questions about paper transfers
* Update IC balances on monthly basis; keep distribution list updated
* Review Sales and Bookings reports submitted by sites (with follow up as needed) on a weekly basis
* Prepare the consolidated Sales and Bookings report for all CCL sites
* Make updates to the Sales and Bookings report template
* Keeping the Sales and Bookings report distribution list updated
* Assist with other projects as they arise, especially around Quarter and Year End reporting and related to month end reporting
Office Responsibilities:
* Update CEO's contacts in Outlook and filing business cards
* Provide telephone and other office support as needed
* Prepare Fed Ex packages
* Sort incoming mail
* Greet and direct visitors
Job Requirements
* Ideal candidate would be a professional with 5 years or more of experience in an office environment, with strong data management skills and IT skills and ideally some experience in processing AR.
* Must be fluent in Excel, Word and other commonly used Microsoft Office soft
* Must be very detail oriented and have strong organizational, verbal and written communication, and interpersonal skills.
* Must have a professional demeanor with the ability to communicate across all levels of the organization, the maturity/integrity/discretion to handle confidential and sensitive information, and the capacity to function as an effective and respected resource and partner within the organization.
* Must be able to work independently and set priorities to meet firm reporting deadlines.
* Must have a willingness to get things done regardless of the task, and be comfortable in a small, open office environment.
* Must have a good sense of humor and easy to get along with in our small office!!!
* User Experience with JD Edwards a plus
Compensation
Annual Salary: $US 80,000+ depending on experience
Bonus Opportunity: 5% of Salary at 100% Operating Income achievement, with a maximum payout of 15%