Academic Advisor
: Job Details :

Job Description90% - Academic Advising

• Provide proactive and holistic academic advising to assigned graduate prospective, new and currently enrolled students.
  • Guide student progress through academic milestones, including enrollment, career exploration and graduation.
  • Advise students on the development and selection of course schedules consistent with students' educational goals.
  • Assist students in developing appropriate educational goals and work towards those goals.
  • Assist students with completion of financial aid appeals, probation agreements, graduation plans, etc.
  • Provide outreach to students as needed in addition to providing appropriate follow-up and referral to University offices and resources.
  • Provide advisement to all students as necessary including those that may not be assigned to the advisor.
  • Facilitate student enrollment and approval processes such as petitions, enrollment changes, appeals, and applications for graduation in compliance with appropriate deadlines and approval channels; provide appropriate referrals to University offices.
• Work one-on-one with prospective graduate students on admission processes, enrollment steps, and degree planning while students prepare for admission to KU.
  • Manage student records on KU student information systems and database/CRM systems.
  • Works collaboratively with KU admissions and Graduate Studies on admission processes.
• Uses Slate, Jayhawk GPS, Enroll & Pay, and other relevant communication and advising tools for student application coaching, student enrollment, degree audit, course prerequisites, etc. Complies with FERPA. Manages a caseload of students with provided academic advising software and tools in a manner that is consistent with office metrics and milestones.
• Support University efforts geared toward increasing recruitment and retention.
• Responsible for knowledge of and compliance with Board of Regents and University policies regarding daily job-related activities applicable to the position.
• May be cross trained in the responsibilities of other academic advisors and in other academic departments.
• Participate in University orientation efforts.

10% - Other Duties as Assigned

• Perform programmatic duties that best serves the students and supports the office mission.
• Serve as a liaison to a specific department, college or school and share resources and knowledge with other JAA staff. Where appropriate, interacts with faculty to provide an exchange of information and to enhance advisement of students.
• Attend departmental, college or school meetings at the discretion of supervisor to facilitate embedded advising model goals and to enhance advisement of students.
• Assume other duties as assigned which may include:
  • Taking on special projects, serving on or leading committees, or fulfill a specific role of program responsibilities based upon the strengths and interests of the advisor and the needs of the office.
  • Deliver programs that assist in recruitment, transition, or retention efforts.

DisclaimerThe University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, ...@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-###-####, 711 TTY.Required Qualifications

Bachelor's degree with one year of relevant experience.

Previous work experience required establishing and maintaining rapport with students, as demonstrated in application materials.

Experience working as part of a team, as evidenced in application materials.

Preferred Qualifications

Master's degree in higher education, counseling, or related field.

Previous work experience in academic advising or career counseling for students, as demonstrated in application materials.

Experience with university-wide academic program requirements and university procedures, as evidenced by work experience.

Demonstrated knowledge of academic issues of undergraduate students, as evidenced in application materials.

Previous work experience with relevant computerized student information and communication systems, as demonstrated in application materials.

Strong verbal communication and organizational skills, as evidenced in application materials.

Position OverviewJayhawk Academic Advising (JAA) is a unit within Academic Success, a division of Academic Affairs. JAA provides comprehensive academic advising services for prospective, new and currently enrolled students, and serves graduate programs across the University. JAA is staffed by professional advisors, support staff, and graduate assistants. JAA maintains a highly student-centered focus and demonstrates commitment to continuous quality improvement and resilience for a dynamic and changing work environment. An Academic Advisor provides holistic and proactive academic advising to support a caseload of students. Advisors will provide comprehensive student support and guidance throughout the information-gathering, application, and enrollment. Advisors are called upon to help serve students and address their complex academic needs, use retention student resource methods and ensure they navigate their graduate studies effectively. Advisors may be called upon to help cover advising caseloads in times of transition. The person in this position is responsible for knowledge of and compliance with Board of Regents and University policies regarding daily job-related activities applicable to the position. This position reports to Graduate Academic Advising Program Director.Work Schedule: This is a remote work position for the unit. Hybrid work arrangements are available upon request. The work schedule for this position will coincide with department needs and traffic. Office hours vary based on the training season, and staffing needs. Some evening and weekend hours may be required with reasonable advanced notice. Due to complex state employment laws, the University of Kansas may be unable to hire fully remote workers for this position outside of Kansas. Specifically, we cannot currently offer employment to candidates residing in the following states: California. We appreciate your understanding and invite interested individuals from eligible states to apply.Additional Candidate InstructionIn addition to the online application, the following documents are required to be considered for this position:

• Cover letter describing how you meet the required and preferred qualifications.
• Resume.
• List of three (3) professional references.

Only complete applications will be considered.Application review begins Monday, December 2nd, 2024 and will continue until a qualified pool of applicants are identified.