Classification Title
Academic Program Specialist III
Job Description
As the Academic Program Specialist III, you will be at the forefront of shaping the educational experience for students, faculty, and the broader academic community. You'll take charge of working of AI faculty across the University of Florida on designing and developing cutting-edge academic programs, including AIPassport for Health and Biomedical Research, that set the standard for excellence and innovation in AI (Artificial Intelligence). Your role will encompass smooth implementation of the strategic vision, training program development, implementation and evaluation and student engagement, all while working with a talented team to drive exceptional results.
We're looking for someone who thrives in a dynamic environment where every day presents new challenges and opportunities. Your expertise will be pivotal in steering the future of our programs, building them from the ground up, and ensuring they are not only academically rigorous but also relevant and impactful.
You'll engage with students, faculty, industry experts, and stakeholders, representing our institution in the university community and beyond. This role will challenge you to think creatively, work collaboratively, and act decisively, all while ensuring that our programs remain a beacon of academic excellence. You'll oversee the full spectrum of academic course development, from admissions to curriculum development, budgeting to dissemination and evaluation ensuring every detail contributes to a cohesive and inspiring educational journey.
You will drive our strategic goals, empower our team, and build lasting relationships that extend the impact of our academic programs far beyond the classroom. This is your chance to make a difference, to innovate, and to leave a legacy in the world of AI education—are you ready to take on the challenge?
About This Role
Academic Program Development
- Curriculum design and development of various training modalities in partnership with faculty.
- Lead the implementation of academic programs, ensuring alignment with strategic objectives.
- Develop, implement, and administer program policies and procedures.
- Represent the college/program to the broader university community, external organizations, and key stakeholders.
Program Evaluation and Reporting
- Conduct research to assess implementation strategy, program performance, progress toward objectives, and outcomes.
- Adjust programs based on evaluation data.
- Conducts focus groups, surveys and 1:1 interviews.
- Compile program statistics, prepare evaluation and sponsor reports, and contribute to compliance and survey participation.
Administrative Processes and Documentation
- Ensure completion and maintenance of required documentation, forms, and records including IRBs.
- Serve as a liaison between students, faculty, and department staff for administrative matters.
- Student recruitment, admission, registration, and progression.
- Manage and monitor program budgets, expenses, and financial records.
- Assist in the creation and distribution of marketing materials for the program, including print and digital resources.
- Organize and manage events, lectures, conferences, seminars, and workshops, ensuring seamless execution.
Other Duties as assigned
Minimum Requirements
Master's degree and three years relevant experiences or an equivalent combination of education and experience.
Preferred Qualifications
The ideal candidate will possess:
- Degree in Education, Business Administration, or related field with previous experience; advanced degree preferred.
- Experience with the use of AI and machine learning is highly desirable.
- Demonstrated experience in academic program management, customer service, recruitment, or admissions.
- Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
- Knowledge of current practices and trends in the training/learning/development field and networks with other leaders in the field or across the organization
- Excellent communication skills, both written and verbal, with attention to detail and accuracy.
- Ability to work collaboratively with diverse stakeholders and adapt to changing needs.
- Experience with budget management, financial tracking, and reporting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and SharePoint.
- Experience handling confidential information with discretion.
- Experience in event planning and coordination.
- Familiarity with student information systems and academic databases.
- Ability to develop and implement strategic initiatives for academic programs.
Expected Salary
$80,000 - $86,000
We Offer Exceptional Benefits
- Low-cost State Health Plans: Medical, Dental, and Vision Insurance
- Life and Disability Insurance
- Generous Retirement Options to secure your future
- Comprehensive Paid Time Off Packages: (includes over 10 paid holidays, as well as paid family, sick and vacation leave)
- Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
- Tuition Assistance through the UF Employee Education Program
- Public Service Loan Forgiveness (PSLF) Eligible Employer
Special Instructions to Applicants
Please apply via the UF Careers page here:
To be considered, please upload the following documents with your application:
- Cover Letter
- Resume
- Contact information for three professional references
If you have any questions, please contact Dr. Brooke Armfield at ...@ufl.edu
If an accommodation due to a disability is needed to apply for this position, please call 352-###-#### or the Florida Relay System at 800-###-#### (TDD).
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required: No