Location: Denver,CO, USA
Department Information
This position is open only to Colorado state residents.
An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities
Our Vision -Creating safer and more resilient communities across Colorado
Our Core Values -Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.CDPS is an equal opportunity employer. See our CDPS 2022 Equal Employment Opportunity Plan
Why Do I Love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You'll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs, training and enriching professional development opportunities and a wide range of benefits.
* Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
* State contribution into Health Savings Account when enrolled in HDHP.
* Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
* Paid medical leave benefits provided by the State of Colorado.
* Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
* We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security), visitColorado PERAfor details.
* CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.
* The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
* Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
* Credit Union of Coloradomembership eligibility.
To learn more about State of Colorado benefits, please visitState of Colorado benefits.
Description of Job
About the Work Unit
The Executive Director's Office (EDO) is the backbone of the Colorado Department of Public Safety, providing effective administrative and management services to the Department's operating divisions.
* The Executive Director and Deputy Executive Director - Oversees strategic direction and operations for the department
* Administrative Services Office - Provides division and department-level administrative and support functions encompassing accounting, procurement, budget, and logistics services (fleet, facilities, warehousing, material management and fabrication) to support the operations and programs of CDPS divisions
* Human Resources Office - Supports recruitment, hiring, evaluation, benefits management, personnel actions, payroll and all other human resources functions
* Compliance and Professional Standards Office - Develops policies, assesses and manages risk, and ensures compliance with state and federal requirements and professional standards
* Colorado Integrated Criminal Justice Information Systems - develops cost-effective information sharing services to provide access for criminal justice agencies while maintaining information security. CICJIS is a collaborative program designed to facilitate information sharing at key decision points in the criminal justice process. There are five participating CICJIS agencies: the Department of Corrections, Judicial, the Colorado District Attorney's Council, the Division of Youth Corrections, and the Colorado Bureau of Investigation
* Office of School Safety - assists local schools and communities to create safe and positive school climates for pre-k through higher education schools in Colorado.
The Administrative Services Office provides internal administrative support to the Divisions within CDPS and include the following sections:
* Chief Administrative Officer's office
* Accounting Services and Commercial Cards led by the Controller
* Budget and Policy led by the Budget Director
* Purchasing and Contracts by the Purchasing Director
* Logistics Services Section led by the Logistics Director
* Property Services Section led by the Property Services Director
About the Job
This position ensures accurate and timely processing of accounting transactions for all operational, and grants financial activity for the Executive Director's Office. This position also serves to support the EDO Accounting Team with procurement card, and vendor/customer registration within the CORE Financial system. The position assists in researching proper accounting processes in accordance with authoritative materials and for providing guidance for program staff and grant managers.
KEY RESPONSIBILITIES
Daily Accounting Duties
General accounting including accounts payable, accounts receivable and cost accounting for the Executive Director's Office. Audits and accurately records or approves division transactions including payments for division's operating and grant activity, employee reimbursements, grantee reimbursements, interagency transfers, and procurement card allocations as assigned. Reviews division requisitions for compliance with accounting rules, policies, and practices. Examines supporting documents for accuracy, completeness, and compliance with State and Department fiscal rules and policies; advises program personnel of any corrections needed. Reconciles program transactions, investigates and resolves discrepancies, preparing any necessary journal entries within the financial system. Works closely with program representatives to provide various reports as needed. Responds to vendor or program inquiries regarding payments made or anticipated. In all things, ensures compliance with state fiscal rules, federal grant guidance and other applicable rules and regulations.
Grant Financial Management
Records grants in CORE and assigns unique coding to each program; maintains current and working knowledge of Federal and State regulations; monitors debarment list for all federally funded vendor payments; monitors expenditures of various programs to ensure compliance with program requirements; calculates the required match for various programs and maintains records to support reported match; develops and implements systems and manuals to ensure compliance with such regulations; maintains supporting documentation of all transactions of each grant from solicitation through record retention period; maintains current status on all open programs, ensuring timely reporting through closeout, making recommendations as needed; timely responds and supports audit reviews of assigned federal programs; prepares accurate and timely financial reports for each program; develops and implements systems, training and documentation (e.g. manuals) to ensure compliance; establish best practices for program financial management and provide ongoing training to accounting and program managers; maintains open and timely communication with program managers.
Commercial Card Program Support
Serves as the backup on commercial card activities. Supports the program administrator by ordering and issuing cards, card inventory control, card replacement and recovery of expired or withdrawn cards, and associated activities. Runs reports, compiles data, and performs data analysis on various aspects related to the program. Coordinates and assists with expense allocations throughout the Department. Ensures accurate, complete, and concise reconciliations and ensures all program elements are in 'audit ready' condition at all times.
Vendor Maintenance
Position must thoroughly review vendor documentation for accuracy and completeness. If documentation is not complete, this position will determine the best course of action to follow up with the program or the vendor to obtain adequate information.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
YOU MUST BE A PERMANENT RESIDENT OF THE STATE OF COLORADO
NOTE: To be considered for this position, you must meet one of the following options for consideration.
* Four (4) years of professional government accounting experience that includes journal entries that are in compliance with GAAP and GASB accounting standards and reconciliations of payroll and general ledger transactions.
or
* A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or relevant experience in an occupation related to the work assigned equal to four (4) years
or
* Current, valid licensure as a CPA by the Colorado Board of Accountancy will substitute for four years of education.
CONDITIONS OF EMPLOYMENT
* Requires successful completion of a background investigation that includes a polygraph exam, a fingerprint based criminal history search and reference checks.
PREFERRED QUALIFICATIONS
* Experience with state financial system (CORE) is preferred.
* Knowledge of Colorado State fiscal rules
* Grant Financial Management Experience
* Complex account reconciliation experience
* A Certified Pubic Accountant (CPA) designation.
* Highly proficient with Excel.
* Excellent verbal and written communication skills.
WORK ENVIRONMENT
* Professional office work environment
* Mostly sedentary
* Office operates between 8:00 AM and 5:00 PM, Monday - Friday
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-###-####. Phone: 303-###-####. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
ARE YOU IN NEED OF AN ACCOMODATION?
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources at ...@state.co.us .
EQUITY, DIVERSITY AND INCLUSION STATEMENT
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically servethem. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, geneticinformation, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department at ...@state.co.us .
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be viaemail. Include your current workingemailaddress on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you setup youremailto accept messages from state.co.us and ...@governmentjobs.com addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
* Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
* All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.