Position Type: Administrative Staff Date Posted: 8/1/2024 Location: FINANCE SERVICES DEPARTMENTPOSITION PURPOSE: The purpose of this job within the organization is to maintain financial operations and overall fiscal policies and perform various professional governmental accounting duties related to the school district in accordance with sound accounting practices. The Accounting Analyst performs specialized and complex record-keeping duties associated with processing and analyzing accounting transactions. This role involves reconciling cash, compiling fiscal data, and preparing financial reports. This job works independently, under limited supervision, reporting major activities through periodic meetings. ESSENTIAL FUNCTIONS:
- Cash Management:
- Cash management to include reconciliation of cash accounts including pooled cash with the Beaufort County Treasurer's office, accounts payable and payroll warrants, cash flow projections.
- Reconcile, correct, audit, and process financial transactions with the County Treasury.
- Process ACH returns and reversals.
- Coordinate wire transfers between the District and the County Treasury.
- Trace transactions to source documents and identify discrepancies.
- Verify and audit the accuracy of transactions.
- Complex Accounting Functions:
- Prepare and analyze financial statements as requested (balance sheets, income statements, and cash flow statements).
- Performs various accounting calculations and reports findings for report preparation and/or decision-making purposes.
- Develop and maintain internal control procedures to safeguard financial assets.
- Post correcting journal entries as authorized.
- Assist administrators with consolidating proposals and interpreting needs.
- Prepares and files sales/use tax with the SC Department of Revenue.
- Prepares and files quarterly payroll reports for Federal and State entities.
- Audits and reviews assigned accounts for internal control, researches and resolves discrepancies as required or directed.
- Prepare and report escheatment.
- General Responsibilities:
- Establish and maintain collaborative relationships with relevant stakeholders.
- Prepare line-item transfers.
- Analyze and resolve discrepancies with department fiscal staff.
- Prepares financial statements, schedules, ledgers, various routine and special reports, spreadsheets and related documents for District use, Board of Education, State Department of Education, external/internal auditors, or either entities as assigned or directed.
- Assists as needed with other cross functional financial areas, including but not limited to payroll, accounts payable, cash management, and grants.
- Collects classifies, or formats data or information in accordance with prescribed schema or plan to facilitate the identification and extraction of useful information.
- Speaks informally to groups of co-workers and provides training, composes original reports, and other written materials, using proper language, punctuation, grammar, and style.
- Receives and responds to inquiries and concerns in areas of responsibility.
- Maintain accounting controls by following GAAP and internal accounting policies; maintain financial security by following internal controls.
- Review and approve monthly general ledger and bank account reconciliations for special condition accounts to ensure procedural consistency and compliance.
ADDITIONAL DUTIES: Performs other related tasks as assigned by the Chief Financial Officer, Superintendent or other district office administrator as designated by the Superintendent. QUALIFICATIONS:
- Bachelor's degree in accounting, business, finance, or related field required.
- Thorough understanding of the general accepted accounting principles, standards, regulations, and laws related to governmental financial administration, accounts payable and receivable, capital asset accounting, procurement, grant administrations, auditing and other fiscal functions.
EXPERIENCE:
- Requires six years of experience as an accountant or closely related experience.
- Demonstrated knowledge in computers, data processing, use of financial software and accounting. Proficient in Microsoft Office software applications and other identified database program applications and/or programs.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job. Unless reasonable accommodations can be made, while performing this job the staff member shall:
Use strength to lift items needed to perform the functions of the job. Sit, stand and walk for required periods of time. Speak and hear. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls. WORK PLACE EXPECTATIONS:
Work effectively with and respond to diverse cultures or backgrounds. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting. Have regular and punctual attendance. Follow all District policies, work procedures, and reasonable requests by the proper authorities. As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment. REPORTS TO: Director of Finance DAYS PER YEAR: 260 SALARY CLASSIFICATION: Paid on the Administrative Salary Scale - Level 201 EMPLOYEE GROUP: Administrative APPLICATION PROCEDURES: Must apply online by completing an Administrative application and adding this specific job to your online application. FLSA STATUS: Non-Exempt EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT: 1. I have reviewed the above position description and understand its contents. 2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents. 3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s). Employee's Name (Print): Employee's Signature: Date: THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER