Purpose: The Accounting and Administrative Assistant will provide crucial support in both financial operations and administrative tasks, ensuring the smooth functioning of day-to-day office activities. This role requires a detail-oriented individual who can handle accounting duties, maintain accurate records, and assist with general office management responsibilities. The assistant will collaborate with different departments to ensure financial accuracy and administrative efficiency. Strong negotiation and communication skills. Skills and Competencies
- Education: Associate's degree in accounting, Finance, Business Administration, or related field.
- Experience: 1-3 years of experience in an accounting or administrative role.
Technical Skills:
- Proficiency in accounting software (e.g., Quick Books, Xerox) and Microsoft Office Suite (Excel, Word, Outlook).
- Familiarity with office equipment and procedures.
Soft Skills:
- Strong attention to detail and organizational skills.
- Excellent verbal and written communication abilities.
- Ability to handle multiple tasks and prioritize in a fast-paced environment.
- Problem-solving mindset and a strong sense of initiative.
- High level of accuracy and integrity in handling confidential information.
Preferred Qualifications:
- Bachelor's degree in accounting, Finance, or a related field.
- Knowledge of payroll processing and basic HR functions.
- Experience with ERP systems or other financial management software.
- Prior experience in a similar accounting or administrative position in a fast-paced environment.
Accounting Duties:
- Assist with daily accounting tasks including data entry, account reconciliation, and financial reporting.
- Maintain and update accurate records of accounts payable, receivable, and general ledger entries.
- Process invoices, purchase orders, and expense reports in a timely manner.
- Prepare and issue invoices, track payments, and ensure prompt collection of outstanding amounts.
- Reconcile bank statements and credit card transactions regularly.
- Assist with month-end and year-end financial closings.
- Prepare financial reports and summaries as requested by management.
- Maintain accurate documentation and filing of financial records for auditing and review purposes.
- Assist in payroll processing by compiling timekeeping information and verifying employee details.
- Help ensure compliance with financial regulations and company policies.
Administrative Duties:
- Manage office communications, including answering phone calls, responding to emails, and handling correspondence.
- Perform general office duties such as filing, scanning, faxing, and photocopying documents.
- Maintain and order office supplies, ensuring the office is well-stocked and organized.
- Schedule and coordinate meetings, appointments, and travel arrangements for management and staff.
- Support human resources by maintaining employee records, assisting with on-boarding, and tracking leave requests.
- Organize and maintain office filing systems, both electronic and physical.
- Assist in the preparation of presentations, reports, and other business documents as needed.
- Provide support for office events, meetings, and training sessions.
Collaboration:
- Work closely with the finance and administration teams to ensure seamless workflow.
- Assist department heads and team members with financial data or administrative support as needed.
- Collaborate with external vendors, suppliers, and clients to resolve payment or service issues.
Benefits: Immerse yourself in a diverse range of comprehensive benefits that cater to your health and well-being. From top-notch medical, vision, and dental coverage to ensure you are in the best shape, to our 401K plan that secures your future, we have got you covered. Take time away from work and enjoy paid time off and special dream days that allow you to recharge and pursue your passions. Join us for exciting company events that bring us together as a team, fostering camaraderie, building confidence, and optimizing positive morale. And do not forget about your personal and professional growth - our education reimbursement program allows you to invest in yourself and elevate your skills.