Accounting and Administrative Specialist
: Job Details :

Are you ready to launch your career in accounting and make a meaningful impact in a growing company?Join Freshpack as an Accounting and Administrative Specialist and gain hands-on experience in AP/AR, process optimization, and more while working in a supportive, team-oriented environment! Freshpack is seeking an Accounting and Administrative Specialist to lead and organize our product development projects. This role plays a key part in ensuring accurate financial operations by managing AP/AR processes, supporting cost accounting, and contributing to organizational efficiency and growth.About Freshpack: Freshpack is an industry leader in custom cheese packaging, with products available nationwide in major retailers. Over the past 25 years, our team has expanded from 15 to 290+ employees, and we're positioned for substantial growth in the next 3-5 years. Join us to help transform project management in our organization as we continue to grow.Duties/Responsibilities: Accounts Payable (AP):Process invoices using 3-way match principles (PO, receipt, and invoice).Manage the Unvouchered Receipt Report to ensure resolution.Reconcile vendor statements, identify discrepancies, and resolve issues.Prepare and match AP checks to invoices for approval and filing.Accounts Receivable (AR):Prepare and send customer invoices.Lead collections efforts by proactively communicating with customers to ensure timely payments, resolving payment issues, and maintaining positive relationships.Match customer POs to invoices and maintain organized filing systems.Perform cash application and maintain accurate AR records.Match AR checks to invoices and ensure proper documentation and filing.Filing and Documentation Management:Organize and maintain accurate filing systems for all AP/AR-related documents, including checks, invoices, shipping notices, customer orders, and BOLs.Ensure files are up-to-date and readily accessible for audit and reporting purposes.Departmental Support & Strategic Contributions:Act as a backup for order entry processes to ensure continuity.Support the cost accountant in reviewing, reconciling, and closing production orders.Develop a comprehensive understanding of material flow and ERP data entry processes to identify and implement workflow improvements.Assist with inventory control tasks, including creating and distributing production reports to tolling customers.Analyze job costing discrepancies and recommend corrective actions (RCCA).Assist the CFO with various administrative tasks. QualificationsExperience:0-2 years of experience in an accounting, bookkeeping, or finance-related role (internship experience acceptable).A degree in Accounting, Finance, or a related field.Basic understanding of accounts payable, accounts receivable, and general accounting principles.Exposure to ERP systems or similar software is a plus but not required; training will be provided.Familiarity with cost accounting principles is a plus.Skills & Competencies:Strong attention to detail.Strong organizational skills with the ability to maintain accurate records and documentation.Ability to prioritize and manage multiple tasks.Strong written and verbal communication skills.Strong problem-solving skills.Strong desire to learn and grow within a supportive and fast-paced manufacturing environment.Ability to work independently while also collaborating effectively as part of a team. Salary$50,000 - $60,000 per year (depending on experience).BenefitsMedical, dental, vision, company-provided life insurance & more!Referral program401(k) programGet paid every Friday!Compensation details: 50000-60000 Yearly SalaryPIb3d9c618ae5c-25660-#######9