At A-Turf, an Ecorecompany, we transform reclaimed materials into performance surfaces that manage energy and improve people's lives. Why does it matter? Because we believe innovative surfaces have the power to help people in motion be their strongest, healthiest selves, and innovative businesses can help protect the planet we share.Location: 45 Earhart Drive, Suite 102, Williamsville, NY 14221A-Turf, a national synthetic turf surfacing company and a subsidiary of Ecore, has an exciting opportunity for a new Accounting and Contracts Specialist in our Buffalo, NY headquarters. Working closely with the Accounting and Contracts Manager, you will review contracts for complex, high dollar installation projects. You will also monitor and oversee processes related to accounting, reporting, audit, accounts payable and accounts receivable.Salary Range: $51,000 - $65,000, based on experienceHours: Monday through Friday with flexibility between 7:30am - 5:30amCore Contributions:
- Contract Management: Review, execute, and manage contracts for large-scale installation projects, ensuring compliance with legal, regulatory, and company standards. Oversee contract process to guarantee customer specifications are met and company policies are followed, including the creation of purchase agreements.
- AIA Billing and Project Schedules: Perform calculations and prepare schedules of values for projects requiring American Institute of Architects (AIA) billing. Interface with billing and project administration portals.
- Vendor and Subcontractor Communication: Collaborate with vendors, suppliers, subcontractors, attorneys, and municipalities on project-related accounting details, ensuring clarity and accuracy.
- Financial Work
- Support the Accounting and Contracts Manager with day-to-day financial operations, including accounts payable and accounts receivable, collections, bonding, credit, banking, insurance, invoicing, tax compliance, inventory, general ledger, job costing, corporate reporting, and audits.
- Manage accounts payable transactions, resolving discrepancies, and verifying invoice details. Ensure timely and accurate payments by reconciling invoices, obtaining necessary documentation, and assigning job numbers.
- Oversee accounts receivable processing, conducting daily billing, tracking outstanding payments, resolving discrepancies, and making collection calls. Process payment applications, waivers, and notices.
- Account Research and Problem Solving: Conduct research and analysis to resolve outstanding accounts and discrepancies by collaborating with sales, customer service, and customers.
- Deposit and Payment Processing: Audit ACH wire transfers and checks for deposit preparation and order release.
- Month-End Reporting: Assist with preparing and reconciling month-end cash receipts, accounts payable and accounts receivable reports, and contribute to sales and use-tax preparation.
- Insurance Administration: Act as the company's insurance administrator, coordinating with agents for general liability and third-party warranty insurance coverage. Ensure certificates of insurance are accurate and renewals are properly distributed.
Essential Experiences:
- High school diploma or GED; Associate's degree in Business Administration or related field preferred
- 2+ years of related experience in Accounts Payable, Accounts Receivable or other accounting functions, preferably in a fast-paced, high-volume environment
- New York State Notary Public Commission preferred, or willing to take exam immediately upon hire
- SAGE for construction, formerly Peachtree, preferred
What we offer you:
- Competitive medical, dental, vision, and prescription insurance coverage
- 401k with a company match
- Earn PTO hours immediately
- Tuition reimbursement
- Opportunities for development
Ecore International is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.NOTICE TO PROSPECTIVE APPLICANTS Ecore International and its subsidiaries participate in the E-Verify program. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. This employer will provide the Social Security Administration (SSA) and/or the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. If, after an applicant has been extended and accepted an offer of employment, the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including withdrawal of the offer of employment or terminating your employment. Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer may use E-Verify's photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services' (USCIS) photograph.Other details
- Job Function Indirect
- Pay Type Hourly
- Min Hiring Rate $51,000.00
- Max Hiring Rate $65,000.00
- Travel % 0
- Telecommute % 0
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