ABOUT THE JOBWe are looking for an Accounting Assistant to join our team in Minneapolis, MN.Desired Knowledge, Skills, and Abilities:
- Good communication (written and verbal) and interpersonal skills
- Strong organizational skills - detail-oriented
- Excellent customer service skills. (internal and external).
- Proficiency in Microsoft Office products - Word, Excel, Outlook
- Ability to work independently on assignments and/or seek out new tasks
- Proficient time management skills
Experience and Education Requirements:
- Associate Degree in Business or Accounting related field
- 1 year of accounting experience, open to entry level
- Prior payroll experience preferred
- Prior bookkeeping experience
Essential Duties and Responsibilities:
- Provides a wide variety of support functions to the operations staff in the areas of administrative assistance, communications and document control, report generation, publishing, proofreading, editing, filing, and communicating.
- Assist Accounting Manager with payroll duties
- Maintaining the reception area and answering the phones; maintaining the kitchen area
- Maintain engineering registration records and renewals for firm and management staff.
- Project setup and maintaining the Project Log
- Support engineering operations by producing client correspondence and final report proofing, editing, and binding
- Maintaining records and/or files
- Billing Reviews: Process and print billing reviews for T&M projects, and status reports for FF projects and distribute to Project Managers
- Post and Print Sales Invoices: Make necessary adjustments/corrections per PMs requests; post-sales invoices and print
- Mail invoices to clients no later than the 5th business day of the month
- Monthly Sales Reporting: Prepare monthly sales report by the Project Manager for management's review
- Monthly Holds/Write-Off Reporting: Prepare and maintain monthly holds and write-off reports for management's review prior to closing each month
- Vendor Invoices: Enter all approved vendor invoices into Navision
- Weekly Check Runs: Pay all approved vendor invoices
- Client/Vendor Files: Maintain client/vendor files; file documents timely
- Task Procedures: Update and maintain task instructions; keep readily available
- Other special projects as needed