Location: Harrisburg,PA, USA
THE POSITION
If you are great at staying aware of your workload to set priorities and ensure no detail is dropped, this is the position for you! The Division of Fiscal Management is seeking an Accounting Assistant with great communication skills who can exercise good judgment and initiative within established policies and procedures of the Department's accounts payable operations. Apply today and become an essential player on our team!
DESCRIPTION OF WORK
In this position you will be responsible for tracking of invoices, researching issues, and corresponding with customers relating to accounts payable issues. You will prepare and maintain various tracking logs and electronic files to record fiscal activities and ensure timely processing and payment. This includes processing funds commitments and purchase order change orders as needed to assist in the payment of department invoices. Approved invoices are paid in the Commonwealth accounting system or Commonwealth purchasing card transactions including allocations.
Effective oral and written communication skills are key for this role as you will research issues with invoices and communicate with vendors to determine appropriate corrective action necessary to resolve issues and authorize payment. This includes serving as the bureau receptionist by greeting and directing visitors and answering the bureau's phone. Find success and fulfillment with our team!
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
* Full-time employment
* Work hours are 7:00 AM to 3:30 PM, Monday - Friday, with 60-minute lunch.
* Telework: You may have the opportunity to work from home (telework) part-time, after completion of a training period on-site at the headquarters in Harrisburg. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
* Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $39,785 (before taxes).
* You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
* Two years of experience performing bookkeeping or clerical accounting work; or
* An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
Additional Requirements:
* You must adhere to the values and ethics of the Department of State.
* You must demonstrate professionalism and discretion in your work.
* You must possess solid written and verbal communication skills.
* You must show initiative and problem-solving skills.
* You must be able to perform essential job functions.
How to Apply:
* Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
* If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
* Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
* Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
* Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ...@pa.gov.
Telecommunications Relay Service (TRS):
* 711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
Learn more about our Total Rewards by watching this short video!
Health & Wellness
We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*
Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.
Work/Life Balance
We know there's more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*
Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.
Employee Perks
Sometimes, it is the little extras that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.
For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.
* Eligibility rules apply.
01
Do you possess two or more years of full-time experience performing bookkeeping or clerical accounting work?
* Yes
* No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
Have you completed, or are you within three months of completing, an associate's degree with a declared major in accounting or business administration? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer yes to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit Info/Pages/default.aspx#q3 and click on Other Information.
* Yes
* No
04
If you are within three months of completing an associate's degree with a declared major in accounting or business administration, on what date do you expect to complete your degree? Please type N/A in the text box below if this does not apply to you.
05
Have you successfully completed six or more semester credits of college coursework in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If you answer yes to this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visit Info/Pages/default.aspx#q3 and click on Other Information.
* Yes
* No
Required Question
Agency Commonwealth of Pennsylvania
Address 613 North Street
Harrisburg, Pennsylvania, 17120
Website