Accounting Assistant
Job Description
Title: Accounting Assistant
Reports to: Director of Financial Operations
Summary of Position
The Statewide Internet Portal Authority (SIPA) provides e-Government solutions to more than 900 state and local governments across the state of Colorado. SIPA is seeking an extremely conscientious accounting assistant. The candidate must possess good communication skills, advanced computer skills including experience with QuickBooks and Excel/Google Sheets, and the ability to work independently and reliably. Experience with Salesforce and Google Workspace would be helpful. This position must work effectively with SIPA staff, especially SIPA's Bookkeeper, Director of Financial Operations, and SIPA's Sales Operations Manager.
Essential Duties and Responsibilities
The core duties and responsibilities of the position include but are not limited to the following:
Assist with managing the finances of SIPA including invoicing clients, tracking receipts and other duties as necessary.
- Manage the accounts receivable and accounts payable process for SIPA in a timely manner and in accordance with SIPA's policies.
- Ensure proper matching of Vendor Invoices to Customer Contracts and Invoices for proper Job Costing.
- Ensure timely payment of Vendor Invoices and maintain good credit standing with Vendors.
- Handle initial Customer collection efforts to ensure timely cash receipts and maintain positive customer relationships.
- Scan and save invoices and billing in corresponding file folders.
- Enter accounting data into Salesforce/Google Sheets.
- Assist the Operations Team with managing Contracts.
- Create Google Sheets to track complex and ongoing Contracts.
- Ensure the Vendor Invoices are accurately tracked on those Google Sheets.
- Follow up with the Vendor whenever there is a discrepancy between the Invoice and the Contract.
- Track all outstanding Invoice discrepancies and continually follow up with the Vendor until the discrepancy has been resolved.
- Monitor Contracts that have not been invoiced in a timely manner and contact the Vendor to obtain those Invoices.
- Other duties as assigned.
Exemplify the SIPA Culture
- Internalize the vision, mission, goals, and objectives of the organization.
- Understand the policies and procedures of the organization.
- Be respectful of all SIPA staff, Board members, customers, colleagues, and strategic partners.
- Maintain working hours consistent with normal business hours Monday through Friday.
- Maintain working relationships with everyone necessary to advance SIPA's mission and objective.
- Demonstrate a high level of ethical standards at all times.
Position Type/Expected Hours of Work
This is a full-time exempt professional position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. SIPA's work environment is hybrid in nature. It's expected that this position will require in person training with SIPA's Bookkeeper and Office Manager at the start of employment.
Skills/Experience
- Bachelor's Degree or equivalent work experience.
- Must have a minimum of 1 year of recent accounting/bookkeeping experience. Strong knowledge of QuickBooks is required. Familiarity with accrual-based accounting, job-costing, and GASB preferred.
- Excellent interpersonal, written and verbal communication skills.
- Excellent computer literacy with office productivity tools. Experience with G Suite and Salesforce CRM desired.
- Ability to work independently, handle multiple assignments, prioritize work, solve problems, operate under time and work volume pressure with excellent attention to detail.
Salary Range
$57,500 to $64,000 commensurate with experience.
Benefits
Health, Dental, PERA Retirement, PERA 401(k), Paid Time Off, 11 Paid Holidays.
How to Apply
Complete our online application -----://---.-----------.--- position is only open to Colorado state residents. You will need to submit a resume and cover letter outlining your qualifications for the position. Apply by 09/30/2024 for full consideration. --------------@----------.--- with any questions. Employment with SIPA requires a criminal background check.