Accounting Clerk II-Property
: Job Details :

Position Type: CLASSIFIED/FINANCE Date Posted: 10/28/2024 Location: FINANCIAL SERVICES Richland County School District One Columbia, South Carolina Accounting Clerk II-Property FLSA: Non-Exempt 240 Days Salary Range: $39,634.40- $58,935.57 General Statement of Job Under regular supervision, receives, secures, documents and distributes fixed assets and sensitive items to appropriate District offices. Participates in property inventory counts as needed. Performs varied specialized clerical duties to support the maintenance of records to identify and properly control property of the District. Reports to the Supervisor of Property Accounting. Specific Duties and Responsibilities Essential Functions: Receives, identifies, and stores fixed assets and other items shipped to warehouse according to purchase order description. Organizes the delivery and transfer of equipment to appropriate District locations on a first-in, first-out basis. Exercises judgement to prioritize delivery of assets that are urgently needed to support classroom instruction or, essential functions. Supports information technology by issuing computers, printers, monitors, projectors and other electronic devices. Supports Building Services by issuing custodial equipment as needed. Authorizes accounts payable payments by timely receiving against the purchases orders. Consults with accounts payable, procurement and IT regarding payment and receiving issues, such as under or over shipments, incorrect items or damaged items received. Picks up prepaid equipment from merchants. Ensures equipment is tagged, serial numbers are recorded and deliveries to District locations are signed for. Transfers asset information to Property Accounting Clerks and answers any inquiries regarding the booking of assets. Secures assets and other items in the Property Crib, from theft and vandalism. Participates in inventory counts. Prepares property accountability records and maintains orderly and comprehensive data on asset that have shipped to District locations. Receives and responds to inquiries and requests concerning shipping and receiving from Accounts Payable, Property Accounting Clerks, Schools and Departments. Receives, reviews, prepares and/or submits various records and reports including receiving reports, pre-pay checks, packing slips, invoices, vehicle maintenance reports, purchase orders, receipts, transfer forms, and memos. Operates a variety of equipment such as a computer, printer, engraver, fork lift, pallet jack, hand truck, non CDL required delivery truck, bar code scanner, and telephone. Interacts and communicates with various groups and individuals such as immediate supervisor, co workers, District/ school supervisors and staff, and vendors. Complies with all federal laws, state statutes, Board policies, administrative rules, and directives. Exercises judgement in escalating issues or exceptions to the supervisor, suggesting process improvements. Additional Duties: Performs general clerical tasks, including but not limited to typing, copying and filing forms and documents, answering the telephone, etc. Loads and unloads equipment. Maintains clean and orderly work and asset storage area. Performs related duties as required. Drives delivery truck as needed. Minimum Education and Training Requires an Associate's degree in accounting, bookkeeping or other numerical area of study supplemented by two years of warehouse, receiving or inventory experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must possess valid South Carolina driver's license. Minimum Qualifications and Standards Required Physical Requirements: Must be physically able to operate a variety of machines and equipment including a computer, vehicle, fork lift, telephone, etc. Must be able to exert up to forty-five pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Physical demands are in excess of those for sedentary work; work involves driving, walking or standing for periods of time, stooping, pushing, pulling, etc. Must be able to lift and/or carry weights of up to forty-five pounds. Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural or compositional characteristics (whether similar to or divergent from obvious standards) of data, people or things. Interpersonal Communications: Requires the ability of speaking and/or signaling people to convey or exchange information. Includes receiving assignments and/or taking direction from supervisor. Language Ability: Requires ability to read a variety of policy and procedure manuals, vendor catalogs, computer manuals, etc. Requires the ability to prepare records, forms, purchase orders, etc. with proper format, punctuation, spelling and grammar, using all parts of speech. Requires the ability to speak with and before others with clarity, voice control and confidence. Intelligence: Requires the ability to apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form; to deal with problems involving several concrete variables in or from standardized situations. Requires the ability to learn and understand principles and techniques; to make routine independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation. Must have the ability to comprehend and interpret received information. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow verbal and written instructions. Must be able to communicate effectively and efficiently with persons of varying educational backgrounds. Numerical Aptitude: Requires the ability to add and subtract totals, to multiply and divide, to determine percentages and decimals and to determine time. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width and shape, and visually read various information. Motor Coordination: Requires the ability to coordinate hands and eyes using office machinery; to operate motor vehicles. Manual Dexterity: Requires the ability to handle a variety of items, keyboards, office equipment, control knobs, buttons, switches, catches, etc. Must have moderate to high levels of eye/hand/foot coordination. Color Discrimination: Requires the ability to differentiate colors and shades of color. Interpersonal Temperament Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing in uncomfortable physical conditions and under stress when confronted with emergency situations or tight deadlines. Worker may be subject to danger or risk to a moderate degree and to tension as a regular, consistent part of the job. Physical Communications: Requires the ability to talk and/or hear: (talking: expressing or exchanging ideas by means of spoken words; hearing: perceiving nature of sounds by ear). Performance Evaluation Criteria Job Knowledge: Has thorough knowledge of the methods, procedures and policies of the Financial Services Department as they pertain to the performance of duties of the Accounting Clerk II. Is knowledgeable in the laws, ordinances, standards and regulations pertaining to the specific duties and responsibilities of the position. Has thorough knowledge of the organization of the department and of related departments and agencies. Has considerable knowledge of the functions and interrelationships of Richland District One and other governmental agencies. Has knowledge of inventory control methods and procedures. Is able to maintain property records with precision and accuracy. Has skill in the use of computers, calculators, adding machines and other office machinery. Has the ability to offer assistance to co-workers and employees of other departments as required. Has the ability to use independent judgment as needed in performing routine tasks. Is able to take the initiative to complete the duties of the position without the need of direct supervision. Is able to read and interpret technical materials, policies and related materials pertaining to the responsibilities of the job. Knows how to prepare reports, records, etc. with accuracy. Has comprehensive knowledge of the terminology and various professional languages used within the department. Knows how to maintain effective relationships with personnel of other departments, professionals and members of the public through contact and cooperation. Knows how to react calmly and quickly in emergency situations. Has the ability to plan, organize and prioritize daily assignments and work activities. Has good organizational, technical and human relations skills. Has the ability to learn and utilize new skills and information to improve job performance and efficiency. Quality of Work: Maintains high standards of accuracy and organization in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with all District departments and divisions, co-workers and the public. Quantity of Work: Performs described Specific Duties and Responsibilities and related assignments efficiently and effectively in order to produce quantity of work which consistently meets standards and expectations of the District. Dependability: Assumes responsibility for completing assigned work. Completes assigned work within deadlines in accordance with directives, District policy, standards and prescribed procedures. Remains accountable to assigned responsibilities in the technical, human and conceptual areas. Attendance: Attends and remains at work regularly and adheres to District policies and procedures regarding absences and tardiness. Provides adequate notice to higher management with respect to vacation time and time-off requests. Initiative and Enthusiasm: Maintains an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be done and initiates proper and acceptable direction for the completion of work with a minimum of supervision and instruction. Judgment: Exercises analytical judgment in areas of responsibility. Identifies problems or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to problems or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advice where appropriate and researches problems, situations and alternatives before exercising judgment. Cooperation: Accepts supervisory instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences are justified, i.e., poor communications, variance with District policy or procedures, etc. Offers suggestions and recommendations to encourage and improve cooperation between all staff persons and departments within the District. Relationships: Shares knowledge with managers, supervisors and staff for mutual and District benefit. Contributes to maintaining high morale among all District employees. Develops and maintains cooperative and courteous relationships with department employees, staffers and managers in other departments, representatives from organizations, and the public so as to maintain good will toward the District and to project a good District image. Tactfully and effectively handles requests, suggestions and complaints from other departments and persons in order to maintain good will within the District. Exhibits a high level of customer service with internal and external customers. Emphasizes the importance of maintaining a positive image within the District. Interacts effectively with management, professionals and the public. Coordination of Work: Plans and organizes daily work routine including processing and delivery schedules. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of elements of work and establishes a personal schedule accordingly. Attends required meetings, planning sessions and discussions on time. Implements work activity in accordance with priorities and estimated schedules. Safety: Adheres to all safety and housekeeping standards established by the District and various regulatory agencies. Sees that the standards are not violated. Maintains a clean and orderly workplace.