JOB SUMMARY Responsible for processing all invoices and authorized check payments to hotel vendors in accordance with hotel standards, Reconciles daily statements, and month-end balancing of payables. ESSENTIAL JOB FUNCTIONS This description is a summary of primary responsibilities and qualifications. The job description is not intended to include all duties or qualifications that may be required now or in the future. The Hotel operates 24 hours a day and 7 days a week, so operational demands require variations in shift days, starting times, and hours worked in a week.
- Match receiving records, purchase orders, requisitions, and invoices for proper encoding and approvals. Verify invoices versus purchase order/requisition for purchase as to items, specs, quantity and receipt.
- Maintain complete knowledge of and comply with all departmental policies/service procedures/ standards.
- Post the processed invoices to the computer in a timely manner to ensure that any penalty/late charges are avoided.
- Balance accounts monthly.
- Review all accounts to ensure they are current, by checking vendor statements.
- Research duplicate invoices or copies before processing payments.
- Perform Income Audit from Night Audit reports.
- Investigate & process credit card chargebacks.
- Participate in monthly counting of Food & Beverage Inventory.
- Perform monthly audit/counting of all house banks.
- Record daily tax exemptions.
- Respond to guest inquires via phone.
- Follows safety and security procedures and rules.
- Knows department fire prevention and emergency procedures.
- Utilizes protective equipment.
- Reports unsafe conditions to supervisor.
- Reports accidents, injuries, near-misses, property damage, or loss to the supervisor.
- Provides for a safe work environment by following all safety and security procedures and rules.
- All team members must maintain a neat, clean, and well-groomed appearance. (Specific standards outlined Appearance Guidelines).
- Assists other Accounting Personnel when need.
- Perform any related duties as requested by the supervisor.
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of accounting operations to include all aspects such as accounts payable, general cashiering, etc.
- Basic mathematical skills and ability to operate a 10-key by touch.
- Ability to effectively deal with guest and employee concerns in a friendly and positive manner. This involves listening to the nature of concern, demonstrating empathy with the customer and providing positive and proactive solutions.
- Ability to access and accurately input information using a moderately complex computer.
- Ability to read, write and speak English sufficiently to understand and communicate with employees and guests. Must have excellent telephone etiquette skills.
- Be a clear thinker, remaining calm and resolving problems using good judgment.
- Maintain confidentiality of guest information and pertinent hotel data.
- Follow directions thoroughly.
- Perform job functions with attention to detail, speed, and accuracy.
- Work with minimal supervision.
DESIRABLE:
- College degree in Accounting
- 1 years of Accounting experience
- Experience with computers, calculators, or word processors.
PHYSICAL DEMANDS
- Lifting up to 10 pounds maximum.
- 90% sitting and the rest walking
- Occasional twisting, bending, stooping, reaching, standing, walking,
- Frequent talking, hearing, seeing, and smiling.
EOE/AA/M/F/Vet Disabilities