About NK Architects: Founded in 1972, NK is a regional firm with offices in New Jersey, New York City and Pennsylvania, and a staff of approximately 85 employees working with clients throughout the country. We value diversity, equity and inclusion and strive to foster a workplace that mirrors the communities in which we work. We build lasting relationships that create sustainable value - for our clients, for ourselves and for our communities. At NK Architects, we partner with mission-driven organizations who are committed to serving their communities. Our purpose: empowering healthcare providers, educators, and allied organizations to leverage design in pursuit of individual and collective wellbeing. With our integrated team of architects, interior designers, planners, and engineers, we advocate for the people who are served by the spaces we design. We engage with our clients on a personal level, as both institutions and people, so we can help them do better what they do best. We know our clients take their work personally. We do too. NK Architects is an Equal Opportunity Employer Candidates must be eligible to work in the United States. No sponsorship can be provided. More information at www.nkarchitects.com Accounting Clerk at NK Architects We are looking for an enthusiastic and motivated individual who is excited to join our Finance team. Applicants should have a positive and proactive disposition and enjoy working closely with the team in a fast-paced, deadline driven environment. Applicants should have a desire to grow through continuous improvement. This is an opportunity to build a career with mentorship and guidance provided. The is a full-time hybrid position reporting to the Accounting Manager. In line with current office policy, a minimum of 3 days per week are required in the office. NK office policy is subject to change. NK core days are Monday and Wednesday when all team members work in an NK office. During peak times, such as month end, quarter end, and year end this position may require overtime. The position is located at NK Architects NJ office, 95 Washington Street, Morristown NJ, 07960. Parking and Public transportation are available. As we work in the Healthcare sector and healthcare predominates in our marketplace, in some cases our clients mandate that NK staff who conduct business with and site visits to healthcare providers be vaccinated. As such, we may request all team members to be vaccinated in future. Duties and Responsibilities: Key responsibilities include: Accounts Payable (AP)
- Responsible for AP and monitoring the outflow of capital for the company
- Take a judicious approach to payments and exercise due diligence by comparing historical costs and assessing increases
- Uphold accounting controls, through identifying new expenses and cost increases
- Verify W-9 information, Federal ID numbers and purchase orders
- Resolve discrepancies with purchase order balances
- Monitor AP mailbox weekly for incoming vendor invoices
- Monitor Bank Activity daily for operating and payroll accounts
- Record accounting entries for all ACH movements (deposits and payables)
- Record accounting entries for benefit related transactions (FSA, DCA, COBRA, Transit Check etc.)
- Reconcile required accounts regularly
- Understand AP accounting entries and review P&L regularly for posting accuracy of indirect expenses
- Assists in the completion of Vendor Applications as needed
- Complete review of Trukmann's Invoices monthly ensuring all items are applied to billable projects and review and update those that are missing
- Review cash movement in operating/payroll accounts and understand entries, how to process, and how to correct.
- Ad hoc payment analysis as requested
- Responsible for systematic electronic filing of all payables using standard naming convention
Accounts Receivable (AR)
- Responsible for collection of the firm's AR
- Actively reduce AR through daily routine follow up with clients
- Track and reduce Days Sales Outstanding (DSO)
- Meet weekly with supervisor to review and strategize on aged AR collections
- Manage incoming collections, accurately record and apply cash deposits
- Prepare AR reports, graphs and dashboards to track AR KPI's for project managers and leadership team
- Assist with accounting records and ledgers by reconciling monthly statements and transactions
- Monitor and understand Client Purchase Order Discrepancies
Employee Expense Administration
- Review and process employee cash and Amex expense reports monthly
- Ensure expenses get correctly allocated to appropriate accounts and receipts uploaded
Billing
- Assist with monthly invoicing and distribution of invoices
- Assist with completion of post billing reporting required to accompany invoices
- Assist with monthly/quarterly compliance reporting with state agencies (MWBE, Small Business, Utilization Workforce Charts, etc.)
- Ad hoc invoicing analysis reporting as requested
Skills and Requirements
- Extremely well organized
- Conscientious with effective time management skills
- Able to handle competing priorities
- Superior attention to detail
- Analytical and problem-solving skills essential to the role
- Strong Communication Skills
- Must be reliable and trustworthy
- Must be proficient in Microsoft Office Suite or related programs (Word, Excel & PowerPoint)
- Must have exposure to ERP and accounting software systems
- Ability to maintain confidential and meticulous records
- Works well in a fast-paced team environment
- Growth oriented and open to constructive feedback
Education and Experience
- Preferred college graduate with Business/Accounting focus
- 3+ years of experience, performing functions as outlined in the Job Description
- Prior industry experience or experience in small to mid-size firm a plus
- Experience with Deltek Vision or Deltek Vantagepoint a plus
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.