BakerHostetler has opening for an Accounting Coordinator in the Washington, DC office. This is non-exempt position that reports to the Accounting Manager. The coordinator, under the supervision of the Accounting Manager, will handle accounts payable, accounts receivables, reconciling expense reimbursements, report preparations, and maintaining accounting records. Responsibilities:
- Handle all AP functions and review all AP invoices verifying documentation and coding to ensure disbursement requests comply with firm and IRS policy using Chrome River and PS Ship.
- Audit and processing vendor invoices in Chrome River
- Rush Check Disbursement
- Review Vendor Statements
- Maintain A/P files
- PC Disbursement uploads
- Review Copitrak/Postage
- Retrieve backup for clients
- Review/Code FEDEX and UPS PSShip Charges
- Prepare DC Bar Firm Billing
- Answer expense reports inquiries
- Answer internal and external queries related to AP, A/R and Billing questions
- Retrieve USPTO Charges information online and create spreadsheet for upload
- Prepare Lockbox Deposits
- Mail Client Statements and update addresses
- Prepare/Distribute Client Proformas
- Retrieve CPI charges information online and create spreadsheet for upload
- Review/Prepare annuity time fees spreadsheet for Upload and release Intapp time
- Prepare New Client Application Form
- Monitor deposit and miscellaneous accounts
- Handle Baker Fund
- Assist with reconciling firm credit cards and occasionally reconciling the Firmwide PC account (
- Assist Accounting Manager with review of the Weekly Short Pay Report with open balances under $100.00 for write-off requests
- Forward office unidentified mail to appropriate recipient
- Verifies vendor accounts by reconciling monthly statements and related transactions using Elite and Chrome River.
- Distributes signed checks as required.
- Research and review client payments received and prepare the same for deposit.
- Processes all petty cash transactions and maintains record of same.
- Research and review client unallocated amounts.
- Acts as liaison between Firmwide and local accounts payable representative.
- Other duties as assigned
Requirements: College degree or equivalent related work experience; and fiveyears related accounting/bookkeeping experience within a law firm environment and computer experience and/or training. Range $57,000 to $72,000. The Firm provides health and other benefits.