Accounting Coordinator, Shipping and Receiving
: Job Details :

Overview:

Western Michigan University Homer Stryker M.D. School of Medicine is recruiting a Shipping and Receiving Coordinator. Responsible for performing activities necessary to prepare invoices and other business expenses that are paid through the document management system. Process, place and completes purchase orders that meet the organizations polices and guidelines. Process and document receipt of incoming packages at assigned location. Ability to train other employees on how to follow documented accounting procedures. Responsible for periodic and cyclical physical inventory activities related to inventory and fixed assets. Responsible for preparing special reports for management as well as other assigned administrative duties.

Responsibilities:

• Issue, process and place purchase orders that meet policies and guidelines.
• Compares purchase orders to departmental budgets to ensure there is funding for the purchase.
• Process, place and complete orders for non-stock office, medical, printing and other supplies as assigned.
• Assist body transport vendors and funeral home employees with access to facilitate delivery to the pathology department.
• Receives and delivers/stocks all incoming packages. Facilitate pick-ups from delivery organizations
• Investigate discrepancies by effectively communicating with vendors and others outside the department.
• Monitors capital expenses for budgetary compliance.
• Performs physical inventory of storeroom items and fixed assets as needed.
• Availability to work occasional overtime on weekends or evenings to complete time sensitive projects.
• Acquires knowledge for new technology and policy/procedure revisions.
• All other duties as assigned.

Qualifications:

EDUCATION AND/OR EXPERIENCE:

• Associates degree preferred.
• Advanced knowledge of personal computing systems and a basic to advanced knowledge of software packages including Excel or other spreadsheet programs also required.

OTHER SKILLS AND ABILITIES:

• Ability to operate automated standard office equipment such as multi-line phone system, calculator, copier, fax machine, shredder, etc.
• Ability to type at least 50 wpm.
• Ability to use a numeric keypad with a speed of at least 12000 keystrokes per hour.
• Ability to effectively communicate with others verbally and in writing.
• Ability to meet assigned deadlines.
• Ability to interpret, comprehend, and transmit complicated and detailed instructions accurately.
• Demonstrates the ability to recognize priorities in duties.
• Able to perform duties independently, with a minimal need for direct supervision.

About Western Michigan University Homer Stryker M.D. School of Medicine (WMed)

We are committed to excellence and health equity through transformative medical education, high-quality, patient- and family-entered care, innovative research, and community partnerships within a just culture of diversity, equity, inclusion, and belonging. Our vision is health equity for all in Southwest Michigan through innovation in the practice and study of medicine.

The medical school is a collaboration of Western Michigan University and Kalamazoo's two teaching health systems, Ascension Borgess and Bronson Healthcare. The medical school is a private nonprofit corporation supported by private gifts, clinical revenues, research activities, tuition, and endowment income. Building upon a $100 million foundational gift in 2011, WMed is a recipient of the Empowering Futures Gift, a philanthropic commitment of $300 million to support the mission of the medical school. WMed contributes to the economic vitality of Southwest Michigan through the services we provide as well as the creation of 1,600 new jobs and an annual estimated economic impact of $353 million in Kalamazoo and Calhoun counties.

WMed is fully accredited by the Liaison Committee on Medical Education and the Higher Learning Commission. The medical school offers a comprehensive, innovative four-year Doctor of Medicine degree program and two Master of Science degree programs in Biomedical Sciences and Medical Engineering. We train physicians in 10 residencies and five fellowships accredited by the Accreditation Council for Graduate Medical Education. To support our educational mission, we have Joint Accreditation for interprofessional continuing education, which incorporates accreditation by the Accreditation Council for Continuing Medical Education.

WMed Health is the clinical practice of the medical school with more than 300 providers offering comprehensive primary care and specialty services in several locations throughout Kalamazoo, Portage, and Battle Creek. The Department of Pathology faculty serve as the Office of the Medical Examiner for counties throughout Michigan and northern Indiana.

The W.E. Upjohn M.D. Campus located in downtown Kalamazoo serves as the primary educational facility with faculty and administrative offices, student study and social spaces, team-based learning halls, a state-of-the-art Simulation Center accredited by the Society for Simulation in Healthcare, basic science research labs, as well as toxicology and forensic pathology labs.

WMed is building upon Kalamazoos century-long foundation of drug discovery and medical device development with a strategic investment in clinical, laboratory, community, and educational research. The Center for Immunobiology, Center for Clinical Research, Research Histology Lab, Innovation Center, and Human Research Protection Program contribute to the medical schools advancement of knowledge through innovation and discovery.

Western Michigan University Homer Stryker M.D. School of Medicine is an Equal Employment Opportunity/Affirmative Action employer of females, minorities, individuals with disabilities, and protected veterans, and actively strives to increase diversity within its community. We provide a drug- and tobacco-free workplace.

EEO Minorities/Women/Disabled/Protected Veterans.