Accounting Manager
: Job Details :

Organization:Mount Auburn Cemetery comprises 175 acres and is situated in Watertown and Cambridge near Boston, Massachusetts. Founded in 1831, and now visited by over 200,000 people each year, Mount Auburn is a National Historic Landmark, recognized as the first rural cemetery  and theinspiration for the American Parks Movement during the 19th century. As an active cemetery, Mount Auburn inspires all who visit, comforts the bereaved, and commemorates the dead in a landscape of exceptional beauty. As an accredited arboretum, Mount Auburn features 5,000 trees and more than 20,000 plants overall.Role and Responsibilities:The Accounting Manager reports to the Vice President of Finance (VP) and is responsible for all routine financial transactions; for the monthly financial statements and year-end closing of books; supervises the Staff Accountant; assists the VP in the preparation of annual operating, capital budgets and annual audits; and carries out special projects for the VP. This position summary is for both organizations, the Cemetery and Friends.Handle financial work and reports of the Cemetery, Friends and Retirement PlanReview federal and state tax returns for the Cemetery and FriendsPrepare all necessary filings (such as Sales Tax Returns, Annual Reports, Form 3ABC, Forms 1099 and 990, etc.)Reconcile financial activity between accounting systems and other databases (such as Blackbaud Altru, PlotFinder, ADP)Manage all aspects of general accounting, accounts payable, accounts receivable, disbursements, billings and receivables, account and bank reconciliations and payroll coordinationUtilize accounting and spreadsheet software to accurately maintain all general ledger accounts, reconciles bank statements, conduct monthly and year end closing procedures, and prepares the monthly financial statementsMonitor cash flow to ensure funds are available to meet organization-wide operating needsMaintain the records of the organization's fixed assetsWork with VP to manage Prophix and prepare spreadsheets for budget process, train users and answer questions as budget questions arise. Assist in preparing final spreadsheets for Trustee meetings regarding the budget.Work with VP to identify, develop, implement and communicate business and fiscal policies and procedures that ensure accountability, efficiency and effective use of resources and internal controlsWork with VP to ensure the Cemetery's and Friends' compliance with federal, state and local regulations regarding filings, charitable solicitations and non-profit tax-exempt statusWork with VP to maintain relationships and appropriate documentation with banks, brokerage firms, investment managers and other financial institutions the Cemetery or Friends does business withWork with VP and the other department heads to produce all necessary reportsWork with VP in preparation of periodic reports to the TrusteesWork with VP in maintaining all insurance policies. Assist in yearly renewals, and work with insurance companies to procure payment for property damageWork with VP in the annual audits of the Cemetery, Friends and Retirement PlanProvide back-up support for payrollSupervise Staff Accountant, as part of Accounts Receivable function including oversight of deposits for accuracy and timeliness as well as oversight of vendor billing and paymentsAct as primary staff liaison for employees with financial questionsTrain staff on understanding financial policies and procedures and reportsCarry out special projects for the VP as requestedQualifications and Experience include but are not limited to:Degree in AccountingFour years of experience requiredWorking knowledge of Generally Accepted Accounting Principles (GAAP) and standards of financial accounting and reporting as established by the Financial Accounting Standards Board (FASB)Experience with computer programs related to accounting and financial management, especially in Microsoft Excel. Also, experience with Microsoft Office, including Access, Word and Outlook.Desirable - experience with the non-profit sectorDesirable - an interest in history and/or horticultureREQUIRED COMPETENCIES:Demonstrated skill in dealing with internal customersDemonstrated excellence in organizational skills and the ability to prioritize and handle multiple tasks efficientlyDemonstrated ability to be innovative, think strategically and carry out strategic and long-range planningAchievement oriented with a strong desire to set challenging objectives for self and others and to find better or more efficient methods to accomplish tasksDemonstrated ability to prepare and manage complex budgets requiredDemonstrated ability in communications, both verbally and in writingDemonstrated ability to maintain a professional demeanorDemonstrated ability to participate creatively and cooperatively as a team member in the decision-making process requiredIntellectual ability to understand and articulate the Cemetery's role in history and its relevance to contemporary lifeAbility to be flexible and creative as work demands changeAptitude for detail and accuracyAbility to maintain strict confidentiality and sensitive informationSupport the mission and strategic direction of the CemeteryResearch and analytical skills to determine needs and present data to key decision-makersRequired Qualifications and Experience include but are not limited to:Experience with the non-profit sectorAn interest in history and/or horticultureExperience with:Sage 300 (our general ledger application)Prophix (budgeting software)Required physical demands include but are not limited to:The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.The person in this position needs to occasionally move about other areas of the Cemetery including the Chapels, Greenhouse and Operations Center, to meet with staff, arrange meetings, etc.Hours of Work:8:30 AM to 4:30 PM from Monday to Friday. Occasionally may be required to work weekends and evenings.Mount Auburn Cemetery is an equal-opportunity employer. It does not discriminate in employment opportunities on the basis of race, color, ancestry, religion, gender, national origin, age, pregnancy, citizenship status, physical or mental ability, military status, sexual orientation, or any other characteristic protected by law.#J-18808-Ljbffr