Position Type: Finance-Accounting-Payroll/Accounting Specialist - Accounts Payable Date Posted: 11/7/2024 Location: Plymouth Canton Admin Bldg Closing Date: 12/02/2024 District: Plymouth-Canton Community Schools POSITION: ACCOUNTING SPECIALIST - Accounts Payable E.J. McClendon Education Center- Finance Department MINIMUM QUALIFICATIONS:
Associate's degree, or 2+ years of equivalent work experience in accounts payable or accounting Proficient in Excel, Word and 10-key by touch Interpersonal and judgmental skills necessary to work effectively with staff and the public Good organizational and time management skills Strong problem-solving skills, basic accounting principles knowledge, data analysis, and multi-tasking skills Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately Ability to communicate effectively verbally and in writing Ability to analyze work and provide solutions Must be willing to flex schedule during periods of high volume or to meet deadlines Works well under deadlines Must be detailed oriented Ability to take initiative and work independently Knowledge of general office procedures Good attendance record in prior position DUTIES AND RESPONSIBILITIES:
Responsible for accounts payable functions Match invoices to purchase orders and receivers Review documentation for approval, completeness and compliance with policies and internal controls Research and resolve invoice discrepancies and issues Enter and upload invoices into system Print, seal and distribute/mail accounts payable checks Coordinate and process purchasing card bills Prepare, record, and document journal entries Reconcile monthly vendor statements to actual payments and follow up on outstanding items Respond to vendor inquiries regarding payments Maintain an accurate, organized filing system of paid and unpaid invoices and purchase orders and assess priorities Maintain record retention system for federal and state auditing purposes Additional responsibilities Follow up with district buildings and departments on open purchase orders and invoices with the goal of timely processing Manage accounting for District purchasing card program Manage accounting for District vendor payments received via credit card program Reconcile processed work by verifying entries and comparing system reports to balances Identifies invoices for accrual and assists with accounting for accrued items Prepare account reconciliations, as requested Prepare audit schedules and respond to auditor inquiries Generate and process purchase orders, when necessary, in support of accounting and purchasing functions Generate journal entries, as necessary Work with leadership team to identify and modify system procedures to improve productivity Bending, lifting, and overhead work required Perform other duties, as directed This description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not an exhaustive list of all duties, responsibilities and requirements of a person so classified. Other functions may be assigned and management retains the right to add or change the duties at any time. REPORTS TO: Executive Director of Finance RATE OF PAY: Non-Affiliated Grade 1 Salary Step Schedule: $40,000 - $50,000 Placement based on experience and qualifications. TERMS OF EMPLOYMENT: 52-week Non-Affiliated position START DATE: January 2025 METHOD OF APPLICATION: INTERNAL APPLICANTS - Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:
- Letter of interest
- Updated resume
- Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.
- Copy of College transcripts (if applicable)
EXTERNAL APPLICANTS - Apply online using the External Applicants section. You will be required to upload the following documents to your application:
- Cover Letter - Address letter to Abdul Madyun, Chief Human Resource Officer
- Resume
- Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.
- Copy of College transcripts (if applicable)
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books. The employee is directly responsible for safety, well-being, or work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. WORK ENVIRONMENT: Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. TERMS OF EMPLOYMENT: Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00. DEADLINE: December 2, 2024