Salary : $5,247.77 - $6,378.70 MonthlyLocation : City of Azusa, CAJob Type: Full-TimeJob Number: 24-36Department: Administrative ServicesDivision: FinanceOpening Date: 09/24/2024Closing Date: 10/8/2024 5:30 PM PacificDefinitionTHE ADMINISTRATIVE SERVICES DEPARTMENT IS NOW HIRING!SALARY AND BENEFIT INFORMATION$30.27 - $36.80 Hourly$5,247.77 - $6,378.70 Monthly$62,973.24 - $76,544.40 AnnuallyBenefits affiliated with ACEA include a $1,500 - Monthly Flexible Benefits Plan Contribution for Medical Benefits, Bilingual Incentive Pay, City Paid Deferred Compensation, a generous Tuition Reimbursement Program, & so much more!For recruitment inquiries, please email ...@AzusaCA.Gov or call (626) ###-####.DEADLINE TO APPLY:Online applications will be accepted beginning Tuesday, September 24, 2024, through Tuesday, October 8, 2024. Qualified and interested applicants are encouraged to apply immediately as this recruitment may close without notice after being open for a minimum of five (5) business days or on the day the department's needs have been met. The eligibility list established from this recruitment may be used to fill future vacancies as they occur.DEFINITIONUnder general supervision, performs advanced clerical and para-professional accounting work in the preparation and maintenance of the accounts payable/receivable systems, including data entry, record keeping, filing, in accordance with City policy and procedures; applies basic accounting principles and procedures; performs related duties as required. See Essential Functions below for further detail. Essential FunctionsCLASS CHARACTERISTICSThe Accounting Specialist classification provides diverse support to the finance division including clerical, data entry into various subledger systems such as accounts payable, accounts receivable, and cash receipts. This position provides finance accounting support and prepares the incumbent to move forward in the accounting series. ESSENTIAL FUNCTIONSThe following functions are typical for this classification. Incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address department needs and changing business practices.
- This position provides clerical support for accounts payable, general journal entries, and reconciliations as assigned.
- Input information into accounting software program and print ledger and sub-ledger reports.
- Prepares checks to be mailed using an automated envelope machine.
- Provides customer service, in person or by telephone, to both internal (department) and external (vendor) customer inquiries working with any other Finance Division staff to follow-up on inquiries.
- Processes accounts receivable by issuing invoice numbers, entering invoices into the computer, and posting invoice payments.
- Performs routine checks on outstanding invoices and follows up with departments and account holder as needed.
- Assists with receiving and preparing cash receipts for deposit.
- Analyzes fiscal data and draws logical conclusions. Understands, interprets, and applies fundamental principles of accounting and related policies and procedures.
- Assists with preparing bank reconciliations, grant revenue and expenditures, and related journal entries. Reconciliations of funds as needed.
- This position serves a supportive role for the finance staff and may be asked to assist in various finance and budget-related projects.
- Provides temporary and vacation relief and general office support as requested, including temporary and vacation relief for Treasury services such as daily cash deposit activities.
- Performs a variety of clerical tasks as needed.
- Performs related duties as required.
Qualification GuidelinesEducation and/or Experience
- Education: Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary for satisfactory job performance. Example combinations include graduation from high school or GED and completion of some college-level coursework in accounting, bookkeeping, public or business administration, finance, or a closely related field.
- Experience: Two (2) years of municipal or closely related professional accounting experience, involving financial record keeping and experience with automated accounting systems.
Knowledge, Skills, and AbilitiesKnowledge
- Working knowledge of automated accounting systems and principles of financial processes.
- Operation of a variety of office equipment including operating a calculator or ten key adding machine.
- Performing mathematical computations.
- Operating a computer and utilizing a variety of software, particularly Excel and MS Word.
Ability
- Ability to communicate clearly and concisely, both orally and in writing with a variety of personnel and establish/maintain effective working relationships.
- Understand and follow verbal and written directions.
- Working independently as needed.
- Understand, interpret, and apply the fundamental principles of accounting, related policies and procedures.
- Reconcile differences within the record-keeping system requiring an understanding of the relationship among accounting records and documents.
- Prepare manual and computerized financial reports.
Special Requirements/Physical, Mental, Environmental ConditionsMARGINAL FUNCTIONSThese are position functions which may be changed, deleted, or reassigned to accommodate an individual with a disability.Special RequirementsPossession of and ability to maintain a valid Class C California Driver's License and a satisfactory driving record. Environmental Conditions
- Work is performed primarily in a standard office setting.
- incumbents may be required to work extended hours including evenings and weekends from time-to-time.
Physical Conditions
- Primary functions require sufficient physical ability and mobility to work in an office setting.
- Stand or sit for prolonged periods of time.
- Occasionally stoop, bend, kneel, crouch, reach, and twist.
- Lift, carry, push, and/or pull light to moderate amounts of weight.
- Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard.
- Verbally communicate to exchange information.
RECRUITMENT PROCESS:All applicants are required to submit a complete City application at www.azusaca.gov/jobs. Applications must be accompanied by a resume describing experience, education, and training in relation to the requirements of the position, however, resumes will not be accepted in lieu of a City employment application. Applications that are submitted without a resume, or have unanswered supplemental questions, may be deemed incomplete. Application Screening (Refer/Non-Refer): Online applications will be reviewed for qualifications that are highly desirable and most needed to perform the essential functions of this job. Only those candidates whose applications indicate that they are most qualified will be invited to continue in the recruitment process.Examination Process (Oral Interview): Candidates will be interviewed and rated by a qualification appraisal panel of subject knowledge experts. Each candidate's rating will be based on responses to a series of structured questions designed to elicit the candidates' qualifications for the job. Only the most successful candidates will be placed on the eligibility list. As vacancies occur throughout the City of Azusa within this classification, candidates may be referred to the hiring department. In accordance with the , examinations may consist of one or more selection techniques, including but not limited to: Application Evaluation (Qualifying), Written Exam, and/or Panel Oral Interview.The City of Azusa is an equal opportunity employer that is committed to inclusion and diversity. The City does not discriminate on the basis of race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is dedicated to making its programs, services and activities accessible to individuals with qualified disabilities. If you require reasonable accommodations to complete the employment application and/or participate in the testing process, please contact Human Resources at (626) ###-#### prior to the filing deadline. We will attempt to reasonably accommodate applicants with disabilities upon request.THANK YOU FOR TAKING THE TIME TO APPLY FOR A CAREER OPPORTUNITY WITH THE CITY OF AZUSA!The City of Azusa offers a wide-variety of Benefits, including:
- 4/10 work schedule
- Annual Cost of Living increases thru June 30, 2024
- CalPERS Retirement
- City-Paid Deferred Compensation
- Health Reimbursement Account contribution
- Bi-lingual Pay
- Longevity Premium
- $1,500 monthly Flexible Benefit/Medical Contribution (with cash-in-lieu for opt-out option)
- A variety of options for Medical, Dental, and Vision insurance along with supplemental insurance, such as Flexible Spending/Dependent Care Accounts, Critical Illness, Accident Only, and many more.
- Life Insurance
- Short-Term and Long-Term Disability Insurance
- Tuition Reimbursement at 100% of Cal State rate
- 10 City-paid Holidays and generous Sick, Vacation, Flexible Holiday, Administrative, and Bereavement Leaves
For details on the Azusa City Employees Association (ACEA) benefits, please visit MOU Term: July 1, 2020 through June 30, 2024Labor Contract currently in negotations with scheduled Cost of Living Increases and increased Flexible Benefit Plan contributions for medical.01 Do you currently work for the City of Azusa?
02 Have you ever worked for the City of Azusa?
03 If you answered Yes to Question 2, what was your last position with the City? 04 Do you have possession of or ability to obtain a California Class C Driver's License?
- Yes, I possess a valid California Class C driver's license
- No, but I am able to obtain one by date of appointment
- No, and I am unable to obtain one
05 Please select the highest level of education you have:
- Master's Degree of higher
- Bachelor's Degree
- Associate's Degree
- Some College or Certificate(s)
- High School of equivalent
- I do not have education equivalent to the 12th grade.
06 Please select the field in which you were awarded your degree:
- Business Administration
- Accounting
- Finance
- Other field
- I do not have a degree
07 If you selected other field for your degree, please indicate the field below: 08 Have you ever worked for a government agency?
09 If Yes to Question #8, then select all that apply. If no experience, then select No experience.
- City
- County
- State
- Special District
- No Experience
10 Please include name(s) of agency in which government agency experience was attained. If none, write N/A. 11 Please select the answer that best represents your years of accounting experience.
- More than 4 years of experience
- 2 - 4 years of experience
- At least 1 but less than 2 years of experience
- Less than 1 year of experience
- I do not have municipal accounting experience
12 Please describe your experience working with Microsoft Excel including your level of proficiency (i.e. Beginner, Intermediate, or Advanced), and provide some examples of the types of tasks you perform using Excel. 13 Please describe your experience working with automated accounting systems and reporting writing software. Be sure to include the names of the systems you've worked with. 14 PLEASE READ: A current resume must be submitted along with your online application in order to be considered. Applications without resumes will be automatically disqualified from the recruitment process.
Required Question