Accounting Specialist
: Job Details :

TNC Community is a 501(c)(3) nonprofit organization with a mission to champion equity and inclusion for individuals with disabilities, inspiring lives of dignity, belonging, and joy. Founded in 1949, we are celebrating 75 years of providing customized services to individuals with intellectual and developmental disabilities. TNC has expertise in a variety of services, from around-the-clock residential care for individuals with severe IDD and complex medical conditions to community connections programs that help individuals get involved in their communities, develop practical skills, and prepare for, obtain, and succeed in employment. Before the end of 2024, we will open a Howdy Homemade Ice Cream franchise to create equitable jobs for individuals with IDD.POSITION DESCRIPTION:The primary purpose and function of this position is to process and maintain financial records, ensuring that transactions are recorded accurately and timely. This position includes managing accounts payable, accounts receivable, performing account reconciliation, managing office petty cash, and other general accounting functions. This position works in collaboration with the Senior Accountant and CFO.The Accounting Specialist will advocate for the removal of architectural, environmental, attitudinal, financial, employment, communication, transportation, community integration, and any other barriers to the persons receiving services through TNC Community. Responsible to report all suspected/alleged abuse and neglect in accordance with TNC Community policies.III. PROGRAM RESPONSIBILITIES/ESSENTIAL FUNCTIONS:Keeps accurate records on all accounts, processes invoices and payments, reconciles accounts, and ensures that invoices are paid according to established standards for services rendered or goods delivered.Assists as necessary with completing monthly electronic billing to the Department of Mental Health or other partners for Residential Habilitation, Day Program, Community Networking and/or RN Service/transportation.May also assist with completing monthly billing invoices to Department of Mental Health, Jackson County Board of Services (eitas), Clay County Board of Services, Kansas City Regional Office, other funders, private payee(s), and CIMOR billing as needed.Manages outstanding accounts including monitoring accounts to ensure payments are up to date and resolving issues with delinquent accounts.Preparing and reviewing financial documents such as preparing daily receivable deposits. This position will also compile, reconcile, and submit financial transactions/information from other departments.Responding to inquiries from vendors and customers and providing a high level of customer service.IV. HEALTH AND SAFETY RESPONSIBILITIES/ESSENTIAL FUNCTIONS:Observe and report health and safety concerns in the office environment.Be familiar with TNC Community emergency procedures. Participate in training and drills.V. PERSONNEL RESPONSIBILITIES/ESSENTIAL FUNCTIONS:Non-Supervisory PositionVI. FINANCIAL RESPONSIBILITIES/ESSENTIAL FUNCTIONS:Monitor and maintain accounts receivable and accounts payable. Prepare monthly accounts payable reports for review with the Sr Accountant and CFO as needed.Assist with reconciliations such as the bank accounts, bank reconciliation for funds of individuals receiving services, fixed assets and depreciation.Keep administration informed regarding unpaid accounts and current financial condition. Assist with preparing monthly financial statements, balance sheets, and related financial reports.Reconcile petty cash receipts for all locations on monthly basis.Reconcile ISL logs and expenses on monthly basis.Reconciliation of monthly credit card transactions.Manage NAFS fund, upfront and reimbursable, and returning receipts.Produce checks for payables, when requested.Maintain personal funds bank account of individuals receiving services, as applicable, including:Deposit, recording and distribution of funds,Maintenance of documentation of disbursements,Monitoring of accounts so they do not exceed $200,Monitoring of accounts, in coordination with the programs team, to ensure funds are used for the designated and appropriate purposes.Reconciliation of account ledgers to checking account for accuracy,Follow-up on outstanding money requests to ensure receipts and change are returned,Providing account information to individuals and/or guardians as requested.Completing approved requests for money process for guardians/parents who wish to assist individuals in personal purchasing.Processing Request for Money  forms for special requests from individuals' funds.Making quarterly copies of individuals' ledger sheets and submitting to Kansas City Regional Office.Responsible, in cooperation with the Sr Accountant and QDDPs, for maintaining a system of tracking established Individualized Supported Living budgets.Responsible for corporate credit card for necessary purchases and will submit receipts to finance in a timely manner.Assist the Sr Accountant with preparing monthly financial reports and submit to the CFO.Assist with annual budget recommendations to ED/CFO.Respond to vendor payable calls as needed.Assist with tracking and maintaining TNC Community current depreciation schedule on all improvements and equipment over $1000.Assist with annual financial audits as needed.In the absence of the Sr Accountant, assist in completing payroll process which may include posting payroll into accounting system, verify and reconcile payroll reports, monitor and review payroll tax returns, record checks to third parties from payroll deductions and garnishments, and prepare journal entries to record all exceptional activity.Coordinate with Office Assistant to communicate with vendors to maximize service while minimizing premium costs.VII. FACILITY/TRANSPORTATION RESPONSIBILITIES/ESSENTIAL FUNCTIONS:Maintain administrative files including insurance, vehicle registrations and real estate files.VIII. OTHER RESPONSIBILITIES:Attend in-service education to enhance professional knowledge.Other duties as assigned.IX. QUALIFICATIONS:Degree in accounting or business verifiable by primary source.Bachelor's degree in accounting is desirable.Proven track record of strong AP and AR skills.Two (2) years experience in accounting or business functions.X. COMMUNICATION:The position requires sufficient communication skills: written, verbal, and nonverbal, to effectively engage with individuals, staff and administration.XI. ADDITIONAL REQUIREMENTS:Ability to clear background checks and drug screenings as required. TNC Community's drug and alcohol testing programs comply with the Federal Transit Administration regulation 40 CFR Part 655.Maintain current Abuse/Neglect Training.Completion of Gentle Teaching or Equivalent.Must participate in all mandatory trainings and re-certifications as required.Ability to lift 25 pounds.XII. PHYSICAL EXPECTATIONS:These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Financial Manager's position. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Financial Manager's position unless doing so imposes an undue hardship on the operation of the organization.While performing the responsibilities of the Financial Manager's position, the employee is required to talk and hear. The employee is often required to sit and use his/her hands and fingers, to handle or feel, and to utilize a computer keyboard or calculator. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this position include close vision.#J-18808-Ljbffr