We are seeking a detail-oriented and organized Accounts Payable/Administrative Assistant to join a prestigious property management company. The Accounts Payable/Administrative Assistant is a versatile role that combines responsibilities in both reception and accounts payable functions. The ideal candidate will be the first point of contact for visitors and callers, while also supporting the finance team with essential accounts payable tasks. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced corporate environment. Key Responsibilities:Reception Duties (50%):
- Greet and assist visitors, ensuring a professional and welcoming office environment.
- Answer and direct incoming calls to appropriate departments or personnel.
- Manage incoming and outgoing mail, including courier services.
- Maintain office supplies and coordinate orders as needed.
- Schedule and coordinate meetings, including room bookings and catering arrangements.
- Assist with general administrative tasks as required.
Accounts Payable Duties (50%):
- Process and code incoming invoices for approval and payment.
- Prepare and maintain accounts payable records, including vendor files and payment histories.
- Reconcile vendor statements and resolve any discrepancies.
- Assist in preparing payment runs, including check and electronic payments.
- Support month-end and year-end closing processes by providing necessary documentation and reports.
- Collaborate with the finance team to improve accounts payable processes and efficiency.
- Knowledgeable in QuickBooks, Microsoft Excel, and technologically inclined.
Payrate: $18-$20/hr, DOEIf you possess the skills and experience outlined above and are ready to contribute to a collaborative team environment, we encourage you to apply.