Job Type Full-time Description Devil's Thumb Ranch seeks a reliable, on-site Accounts Payable and Office Manager in our Denver Office, 1500 Wynkoop, to process, research, and pay vender invoices and aid in the preparation of monthly financial statements, utilizing Quickbooks. Affiliates of Devil's Thumb Ranch include a residential construction company, an excavation company, several entities that own and sell the constructed residences, a land development company, and a company that leases assets to Devil's Thumb Ranch. Principle Purpose of Job The purpose of the Accounts Payable and Office Manager is to efficiently manage and process vendor accounts and invoices across 13 companies, ranging in activity level from light (1-20 checks per month) to high (40-80 checks per month), ensuring compliance with financial policies and procedures. Key responsibilities include performing daily financial transactions such as verifying, classifying, and entering accounts payable data, as well as preparing and paying bills by check from each respective company account. This role also involves managing vendor communication, maintaining office supply inventory, and limited phone answering. Additionally, the position includes interfacing with building tenants for any issues, referring maintenance needs to the appropriate service provider. Essential Duties and Responsibilities:
- Maintain an appropriate chart of accounts and assist other department managers with proper coding by of invoices and approval processes.
- Preparation and accuracy of payables entry, review of invoices for appropriate approvals and coding. Generate weekly AP checks runs to make sure vendors are paid in a timely fashion and that we do not incur late fees or interest.
- Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements and discussing with the vendor, as appropriate.
- Understands compliance issues around accounts payable processes (W-9, 1099's, sales tax, etc.)
- File Monthly and/or Quarterly Sales Tax for all locations.
- Maintain adequate office supplies for Denver office (13 employees) and physical filings.
- Print and mail checks.
- Filing State Reports annually to renew the license of Good Standing.
- Reconcile bank accounts.
- Post journal entries.
- Mail W-2's and 1099's.
- Maintain 1099s for all companies.
- Other duties as assigned.
Requirements
- A four-year college degree or equivalent years of education/experience.
- Full knowledge of our Accounting System, and QuickBooks.
- Ability to determine under recorded liabilities at each month end and prepare a list of these liabilities with appropriate coding for each company.
- Solid understanding of basic bookkeeping and accounting payable principles.
- Proven ability to calculate, post and manage accounting figures and financial records.
- Hands-on experience with Microsoft Excel spreadsheets and Quickbooks.
- Proficiency in English and in MS Office.
- High degree of accuracy and attention to detail.
- Ability to study, analyze and interpret complex activities or information in order to improve known practices or develop new approaches.
- Ability to make decisions based on only general policies and procedures.
- Must possess communication skills in terms of the ability to collaborate and possibly negotiate with vendors, management and/or hotel guests.
- Trustworthy and able to work under minimal supervision.
- Maintain a clean & safe work environment.
- Must be able to sit for extended periods of time.
- Must be able to lift and carry up to 25lbs for storing of records and office supplies.
Compensation Description:$30.00 - 33.00/hr Competitive pay commensurate with education and experience. Benefits and Perks:
- 152 hours of Paid Time Off if FT, Year-Round employment status.
- Health, Dental & Life & Vision Insurances, plus 401k Employer Match of up to $2,000 annually-if FT, Year-Round employment status.
- Discounts at all Devil's Thumb Ranch restaurants, activities including Trail Rides, and Spa Treatments.
- Discounted Winter Park Ski Resort season pass (available annually in season) or 1/2 price Grand Park Rec Center Pass.
The statements contained in this job description reflect general details as necessary to describe the principal functions of this position, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Devil's Thumb Ranch Resort & Spa is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Salary Description $30.00 - 33.00/hr