Location: Georgetown,TX, USA
JOB SUMMARY
Reporting directly to the Accounts Payable Manager, responsible for performing detailed audits of various county and CSCD (Adult Probation) accounts payable invoices, procurement card statements, expense reimbursement reports, and complete all processes associated with the weekly check run.
EXAMPLES OF WORK PERFORMED
* Performs invoice audits to ensure the accuracy of expense line items, approval authority, invoice details, and purchase order requirements
* Reviews Williamson County purchases and expense reimbursements to ensure compliance with the Budget Order, Employee Policy Manual, and Purchasing Policies
* Processes a comprehensive weekly accounts payable check run for Williamson County to include providing reports to Commissioner's Court of payable disbursements
* Reviews CSCD purchases and expense reimbursements to ensure compliance with TDCJ-CJAD funding and CSCD's travel policy
* Processes a comprehensive biweekly accounts payable check run for CSCD
* Reviews and matches invoices to the Cash Requirements report
* Reviews entries made by the Accounts Payable Specialist and audits for accuracy
* Processes one-off payment requests
* Research accounts payable related issues and collaborates with vendors and county departments to resolve, as needed
* Assist vendors and county departments with the status of accounts payable disbursements
* Scans and indexes check run documentation
* Prepares revenue reports and cash recording forms for submission to Treasurer Office
* Prepares various reports for financial accounting
* Provides feedback on process improvements and efficiency
* Attends all meetings and trainings, as required
* Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
* Reports directly to - Accounts Payable Manager
* Direct Reports - No
PHYSICAL DEMANDS
* Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
ENVIRONMENTAL FACTORS
* Work is primarily indoors in an air-conditioned environment
IRREGULAR HOURS
* Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
* May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
* High school diploma or equivalent and three (3) years of related accounts payable experience; OR an equivalent combination of education and experience
* Working knowledge Microsoft Office Suite
LICENSES AND CERTIFICATIONS
Required within thirty (30) days of employment
* Valid driver's license
PREFERRED QUALIFICATIONS
* Related college courses from an accredited college or university
* Prior experience with Oracle, Laserfiche, Adobe Acrobat Pro, and/or Performance Center
* Accounts Payable Specialist (APS) Certification
EMPLOYMENT TESTING
Employment is contingent on passing any post-offer pre-employment screening as listed below:
* Criminal background check: Yes
* Motor Vehicle Record check: Yes
* Drug screening: No
* Physical exam: No
* Psychological exam: No
* Additional: N/A
SUPPLEMENTAL INFORMATION
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) ###-#### or visit our website at www.wilcotx.gov/469/Human-Resources.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.