Payables Clerk
As a family owned and operated business established in 1950, El Milagro provides authentic quality tortilla products and exemplary service to its customers. Not only will the right candidate be joining a dynamic team, but they will also uphold El Milagro's core values of Quality, Integrity, and Family. The right candidate is hard-working, has the ability to cooperate in office-related activities, is detail-oriented yet efficient, and has a great disposition in the workplace.
Essential Duties
- Adjoin P.O.'s to corresponding packing slips.
- Correctly code and enter invoice, P.O., or billing information on time to meet discount terms.
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
- Follow up on packing slips not submitted by other locations.
- Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop payments or purchase order amendments.
- Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
- Maintains accounting ledgers by verifying and posting account transactions.
- Verifies vendor accounts by reconciling monthly statements and related transactions.
- Verifies validity of account discrepancies by obtaining and investigation information from sales, trade promotions, customer service departments, and from vendors.
- Contact vendors regarding any discrepancies or to resolve issues.
- Correctly code and enter invoice, P.O., or billing information on time to meet discount terms.
- Detect any discrepancies in prices.
Skills and Qualifications
- PC proficiency, data entry skills, general math skills.
- Protects organization's value by keeping information confidential.
- Updates job knowledge by participating in educational opportunities.
- Accomplishes accounting and organization mission by completing related results as needed.
Requirements
- Minimum of 2 years of experience in accounting or bookkeeping.
- Must be fluent in Spanish and English.
- Availability to work Saturdays and a 5day work week.
- Professional verbal and written communication.