The Accounting Associate performs critical duties with respect to AP and AR ensuring required approvals are obtained timely so both vendor payments and credits issued to customers are accurate and within terms. The Accounting Associate is responsible for the internal controls for AP and AR to ensure all necessary controls are in place and operating effectively. Accounts Payable responsibilities include thorough review and processing of invoices, auditing credit card bills, answering vendor inquiries, reconciling vendor statements, processing and maintaining annual 1099 statements and processing distribution checks. Accounts Receivable responsibilities include communicating effectively and respectfully with customers, processing AR credits timely and accurately, and recording cash activity in the GL.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
Accounts Payable Responsibilities:
- Review all invoices for appropriate documentation and approval prior to payment
- Propose enhancements to process for approvals so invoices are approved timely and paid according to terms
- Propose opportunities for automation of AP processes
- Sort and distribute incoming mail
- Process 3-way P.O. matching invoices and immediate follow up on matching discrepancies (pricing on PO versus pricing on invoice) Implement additional line items on PO for more accurate recording of costs in GL (landed costs) Prepayment tracking
- Prioritize invoices according to cash discount potential and payment terms
- Process check requests (responsible for weekly check runs, assembling checks and processing check runs)
- Responsible for ACH process (accurate vendor bank a/c information and completion of ACH request form for submission to process through curio's bank)
- Audit and process credit card bills (categorize and audit credit card expenses across multiple users)
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Responsible for annual 1099 process, maintenance on 1099 information in the GL, forward New Vendor template for completion and then entering the information into the GL. Manage the year end process and ensure accuracy prior to submitting to supervisor for review
- Respond to all vendor inquiries in a timely and respectful manner
- Reconcile vendor statements, research and correct discrepancies
- Assist in month end closing process to ensure that all monthly invoices are either accrued for or have been expensed
- Maintain AP files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Accounts Receivable Responsibilities:
- Process Accounts Receivable credits accurately and timely
- Prepare IRS Form 8300s as required and implement tracking system to properly record
- Reconcile customer statements
- Respond to Customer inquiries
- Distribute Customer statements
- Record customer payments in the GL
- Assist with other projects as needed
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Supervisory Responsibilities:
This job has no direct supervisory responsibilities.
Education and Experience:
Bachelor's Degree (BA, BS) in Accounting or related major.; 2+ years of Accounts Payable and Accounts Receivable experience or equivalent combination of education and experience.
Other Qualifications:
- Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
- Purchase Order processing experience
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- High degree of judgment, discretion and confidentiality
- Experience with an ERP system
- Microsoft office experience, especially Excel required.
- Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
- Experience in a manufacturing environment a plus
- Experience with Acumatica a plus
Curio Wellness is an Equal Opportunity Employer Curio Wellness is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
Must be 21 years old.
As a condition of employment, all Curio Wellness employees must comply with the State of Maryland requirements which include providing a copy of your fingerprints in the required format and consenting to an FBI Background Check.
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