Job DetailsJob Location Spalding-McClure Academic Center (MAC) - Louisville, KY Salary Range $36,000.00 Job Category Finance DescriptionJOB SUMMARY This position is responsible for all aspects of the payroll process for the University including but not limited to the accurate and timely processing of payroll, maintaining accurate payroll databases, and assuring that proper policies and controls are followed. DUTIES AND RESPONSIBILITIES
- Review invoices/check requests for accuracy, coding and approvals.
- Process accounts payable invoices/check requests in ERP system.
- Process all purchase orders including entering in ERP system and processing related invoices for payment.
- Process weekly check runs, ACH and vendor credit card payments.
- Contact other university departments and vendors to gather data required to complete payment process.
- Process void entries.
- Perform monthly closing and balancing of accounts payable.
- Compile Accounts Payable month end accruals.
- Assist with audits and/or special projects as needed.
- Order check forms.
- Other duties as assigned
QualificationsSKILLS AND EDUCATIONAL REQUIREMENTS
- Excellent customer service skills including written and verbal communications.
- Must be able to interpret, administer, and communicate University policies related to financial operations.
- Ability to handle multiple tasks, organizing, and prioritizing.
- Working knowledge MS Word and Excel
INTERRELATIONS
- Problem solving the individual identifies and resolves problems in a timely manner and gathers and analyzes information skillfully
- Interpersonal Skills the individual maintains confidentiality, remains open to others ideas and exhibits willingness to try new things.
- Oral communication the individual speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings.
- Written Communication the individual edits work for spelling and grammar, presents numerical data effectively and is able to read and interpret written information.
- Planning/organizing the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
- Quality control and Attention to Detail the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
- Adaptability the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Dependability the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
- Safety and security the individual actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
ABOUT SPALDING UNIVERSITY: Spalding University offers a comprehensive package including medical, dental, vision, Spalding matching contribution up to 5% to your 403b/Roth retirement plan, generous Paid Time Off program, Parental Leave, 21 holidays including 2 weeks off at the end of the year, paid life insurance and short-term disability, paid time for volunteering, free gym membership, and more. Situated in the heart of downtown Louisville, Kentucky's largest city, Spalding University combines a rich social justice history and a commitment to community service as we attract students who desire a high-quality education in a very personalized setting. An engaged faculty serves nearly 2300 students at the bachelors', masters and doctoral levels, providing real-world learning in liberal and professional studies. Faculty, staff and students are united by the institutional mission: Spalding University is a diverse community of learners dedicated to meeting the needs of the times in the tradition of the Sisters of Charity of Nazareth through quality undergraduate and graduate liberal and professional studies, grounded in spiritual values, with an emphasis on service and the promotion of peace and justice With a focus on service and leadership, Spalding offers all students a mission-driven connection to community and comprehensive learning resources while striking a distinctive balance serving the educational needs of both the traditional student and the working student. In addition, our unique6-week class delivery format affords students scheduling flexibility amidst other life responsibilities. Spalding aspires to become the first choice for students of compassion and service, with a commitment to cultural diversity, equity and inclusion, celebrated for a rigorous yet nurturing environment, emulated for interdisciplinary, collaborations, and acclaimed for contributions to the community. Spalding University is an Equal Employment Opportunity/Affirmative Action employer. The University complies with all federal, state and local equal employment opportunity laws. It is the University's policy not to discriminate against any individual or group of individuals and to provide equal employment opportunity to all qualified persons regardless of race, color, national origin, age, disability, religion, sex, pregnancy, sexual orientation, gender identity, marital status, military status, veteran status or other protected status. All job offers are contingent upon successful completion of a pre-employment drug screening and criminal background check.