About Us: Air Systems Inc. is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Air Systems Inc. is a TOTAL FACILITIES SOLUTION for HVAC, Architectural Sheet Metal, Preventive Maintenance & Service, Electrical, High Purity Process Piping, Plumbing, Building Automation Systems and Energy Solutions.
Job Summary: Air Systems Inc. is looking for an Account Payable Clerk to join our team. This is a full-time position reporting to the Accounting Manager. This position will be responsible for processing invoices in a timely manner and creating/maintaining the job records in the accounting system. It is important that this position also helps to create and maintain positive vendor relationships.
Essential Duties and Responsibilities include:
- Prepare Project Billings and supporting documents
- Month End A/P Project Closing
- Process Debit and Credit Memos timely
- Maintain any and all necessary spreadsheets
- Monitor and manage processing of lien waivers
- Work with appropriate staff members to resolve invoice and purchase order discrepancies.
- Correspond with vendors and respond to inquiries regarding invoice payments.
- Manage collection of outstanding invoices for projects
- Maintain updated Accounts Payable Aging
- Ensure proper maintenance, filing, and storage of records in case of audits.
- Support Accounting Department in any reasonable capacity required
- Perform additional assignments as requested and maintain a teamwork attitude.
Qualifications/Skills and Knowledge Requirements:
- Associate Degree in Accounting or Business Administration preferred
- 2+ years progressive responsibility in Finance
- Construction Billing Industry preferred
- 2-3 Years Office Administration/ Accounting Experience
- Proficient on MS Office Suite, especially Excel
- Be able to multi-task
- Ability to problem solve
- Excellent oral and written communication
- Team Player
- Flexible
- Able to work in a fast-paced environment
- Creative use of skills and resources to get the job done
Benefits: Air Systems, Inc. is an EMCOR company and offers a full benefit package including:
- Medical, dental, vision, and prescription
- 401k with company match
- Paid holidays
- Educational assistance
- Salary based on experience and qualifications.
- Compensation of $25-$35 / hourly
Air Systems, Inc. Standards of Success
- Attitude of Safety First
- Work Ethic of loyalty, integrity, pride, perseverance, accountability, respect and teamwork
- Strong ambition to succeed
- Adheres to company policies and procedures
- Represents company in a positive and professional manner
- Available to work for extended hours in order to meet deadlines
- Handles oneself with professionalism during stressful situations
- Maintains positive attitude and morale
- Interacts effectively with all members of the organization and all outside associates
- Completes responsibilities diligently
- Thinks strategically and takes into account long-term implications of one's actions
- Works independently, exercises discretion, applies common sense and makes competent decisions.
- Complies with designated work schedule
- Uses company resources wisely
- Constantly analyzes for ways to improve individual and/or company performance.
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