Accounts Payable Clerk
: Job Details :

The primary role of the Accountant, Accounts Payable, is to enter, code, and pay Xpress Trucking invoices. Responsibilities include processing invoices, scheduling payments, reconciling accounts, and communicating with vendors to resolve any discrepancies. This position plays a crucial role in maintaining the financial integrity and smooth operation of the company's accounts payable function.

Job Requirements

Review invoices for proper authorization and general ledger account coding.

Enter invoices in the accounts payable module.

Enter ACH and wire payments in the accounts payable module.

Enter intercompany transactions and work with HFS personnel to reconcile intercompany accounts.

Prepare accounts payable checks.

Print all accounts payable reports and maintain accurate accounts payable files.

Review and reconcile statements received from vendors.

Research vendor inquiries.

Clarify questionable invoice items, prices, or signatures; obtain proper information and/or data regarding invoice payments.

Record information needed for year end 1099 report and 1099 tax forms.

Assist with other day-to-day administrative duties.

Assist with special projects, including system conversions, as necessary.

Qualifications and Skills

An accounting degree/certificate, coursework in accounting, finance, business or bookkeeping and/or 2-3 years experience in accounting, billing and/or credit and collections. Must have the ability to maintain confidentiality, have strong business acumen and practice ethical behavior and conduct.

Basic proficiency in MS Office Suite – Excel and Word

Establish and maintain effective working relationships with staff and management.

Must be organized, detail-oriented, able to multi-task and work well under stressful situations

Ensure confidentiality whilst handling private, and/or sensitive information

Regular and predictable attendance required

Excellent customer service, be results-oriented and team-focused

Must comply with the company's drug and alcohol testing requirements

Physical Demands

Sit for long periods of time

Use of office equipment such as phone, computer, scan/fax/print

Interact with peers and customers in person and via technology

Some travel via personal vehicle to and from financial institutions

Some push/pull/lift/carry as needed

Willingness to work flexible hours as needed

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