Job DetailsJob Location Schultes Precision - Buffalo Grove, IL Position Type Full Time Education Level 2 Year Degree (AA) Salary Range $23.00 - $28.00 Hourly Travel Percentage None Job Category Accounting DescriptionJob Summary: The Accounts Payable Specialist is responsible for managing the company's bills, ensuring timely and accurate processing of invoices, maintaining up-to-date and accurate records, and supporting month-end closing activities. This role requires excellent attention to detail, problem-solving skills, and a strong understanding of accounting principles. Duties/Responsibilities: Invoice Processing:
- Receive, review, and verify invoices and check requests.
- Match invoices to purchase orders and receipts.
- Code invoices with correct account and project codes.
- Prepare and process electronic transfers and payments.
- Track expenses and process expense reports.
Vendor Communication:
- Respond to vendor inquiries and resolve discrepancies or issues.
- Establish and maintain relationships with vendors for smooth operations.
- Reconcile vendor statements and resolve outstanding balances.
Data Entry and Recordkeeping:
- Enter and update financial transactions in accounting software.
- Maintain files and documentation accurately and in accordance with company policy and accepted accounting practices.
- Update the accounts payable ledger and ensure records are accurate.
Internal Coordination:
- Coordinate with various departments to resolve discrepancies.
- Work with purchasing and receiving teams to confirm goods and services receipt.
Month-End and Year-End Closing:
- Assist in monthly closing processes, including accruals and account reconciliation.
- Support the Finance team in preparing for annual audits and ensuring compliance with regulations.
Reporting:
- Generate accounts payable reports and analysis for management as required.
- Monitor and analyze key metrics, such as aging reports and payment schedules.
QualificationsRequired Skills/Abilities:
- Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, or similar) and MS Excel (pivot tables, VLOOKUPs, etc.).
- Strong attention to detail, organizational skills, problem-solving abilities, and effective communication skills.
- Knowledge of GAAP (Generally Accepted Accounting Principles).
- Familiarity with ERP systems and accounts payable procedures.
- Ability to work effectively in a team-oriented environment.
- Commitment to maintaining confidentiality and ethical conduct.
Education and Experience:
- Associate's degree in accounting, Finance, related field, or equivalent experience.
- 2-4 years of experience in accounts payable or a similar accounting role.
Physical Requirements: While performing the duties of this job, the employee is regularly required to stand, walk, use hands and fingers, feel/reach with hands/arms, and talk to hear. The employee frequently is required to sit and walk. The employee is occasionally required to bend and stop, push and pull, reach above shoulder level, kneel, squat, or crouch. The employee must occasionally lift and/or move up to 70 pounds. Specific vision abilities required by this job to include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this job, the employee is exposed to moving mechanical parts and fumes or airborne particles. The noise level in the work environment is usually moderate.