Salary: $17.91 - $26.86 Hourly Location : College Station, TX Job Type: Full Time Job Number: 2402310 Department: Fiscal Services Opening Date: 10/31/2024 Closing Date: 12/31/2024 11:59 PM Central Hiring Range: $17.91 - $19.70 Description Under general direction of the Financial Support Specialist, the Accounts Payable Clerk provides administrative and clerical support to the Accounting Division in the areas of accounts payable, cash disbursements, check processing, billing, collections, cash receipts, payroll, and other accounting related functions. Work involves contact with both internal and external customers, thus requiring good interpersonal skills and the ability to exercise discretion. Principal Duties
Perform accounts payable functions, to include but not limited to verifying incoming accounts payable documents (invoices, expense reports, check request, construction payment applications, etc.) for accuracy, entering and processing payables, and creating and auditing accounts payable report for the weekly check run. Act as a liaison between departments and vendors, including communicating frequently and courteously with City departments and vendors both verbally and in writing regarding accounts payable matters related to invoices and procurement card receipts. Coordinate with departmental contacts to resolve incomplete invoices with unmatched purchase orders or incomplete receiving records to ensure timely processing. Responsible for all accounts payable documentation to include scanning of voucher packets into electronic document file system; monitor timely document process flow in Laserfiche and timely purchase receiving/invoice submission by departmental administrators Work with staff to audit procurement card transactions and verify appropriate documentation has been provided for each transaction, and work with team members to track and maintain the incomplete transactions spreadsheet in efforts of reporting missing receipts and documentation to the departments and upper management. Provide general finance support and assistance, to include but not limited to facilitate month-end and year-end closing, including reviewing operational reports and reviewing and preparing entries as directed; assisting with certain aspects of preparing for the annual audit; and working with staff and other employees on the continuous improvement of accounting services to include consistent integration and utilization of the accounting system in compliance with applicable laws and regulations. Participate in developing and reviewing policies and standard operating procedures and controls for the Accounting Operations Division; and recommend process improvement goals, objectives, and changes to policies and priorities for assigned activities, in efforts to improve the financial reporting services of the City. Perform other duties as assigned. QualificationsRequired: High school diploma or GED equivalent and three (3) years of accounting related work experience; or an equivalent combination of education and experience Possess basic level computer skills in the use of word processing, Excel, 10-key, and data entry Possess knowledge of, or have ability to learn the methods, practices and terminology used in financial and statistical clerical work Ability to pay attention to detail, set priorities and manage time and work in a fast-paced environment with multiple tasks and interruptions Ability to communicate effectively both orally and written with internal and external customers Customer service orientation Continuous improvement orientation Teamwork focused Self-starter Professional attitude Well organized Ability to adapt to changing priorities Problem solving skills Preferred: Knowledge of municipal management or governmental accounting experience Experience with processing accounts payable in a high-volume transaction environment Supplemental InformationPosition posted until filled or closing date. We offer a comprehensive benefits package to include; Medical, Dental, Vision, Prescription Drug Coverage, Paid Holidays, Paid Vacation, Paid Sick Leave, Paid Parental Leave, TMRS-Retirement (2:1 matching), Deferred Compensation, Term Life AD&D, Dependent Life, Flex Benefits, an Employee Health Clinic & Educational Assistance. . 01 Do you have a High School diploma or GED equivalent?
02 Do you possess basic level computer skills in the use of PC-based spreadsheet and word processing applications such as Microsoft Excel and Word?
03 Do you have two (2) or more years of accounting related work experience? If so, please explain. 04 Please highlight your knowledge and experience that would directly relate to your success in performing the essential duties of this position. 05 How many years of accounts payable experience do you have? What is the average number of invoices you have processed in a month? 06 In your own words, describe what good customer service is. Required Question