Position: P Clerk Job Title: Accounts Payable Clerk Department A successful Accounts Payable clerk will have a mix of organizational and analytical skills with high attention to detail. Should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities.
- Maintain an orderly accounting filing system for support documentation.
- Manage accounts payable using accounting system and other programs.
- Establish and maintain working relationship with vendors.
- Ensure bills are processed in a timely and accurate manner while adhering to departmental procedures. Review and reconcile monthly vendor statements and obtain missing invoices.
- Compare purchase orders, prices, terms of payment and other charges.
- Review transactions for satisfactory approval.
- Communicate and follow-up on invoice variances with shipping and purchasing departments.
- Assist Accounts Payable Specialist with maintaining Accounts Payable and Unvouchered Payable Ledgers.
- Record daily transactions into accounting system; may include cash disbursements, credit card activity, expense reports, labor time tickets, and vendor invoices.
- Prepare reports and schedules required by management.
- Track and record cost savings in the system for both hard and soft savings.
- Adhere to the Quality Systems and participate in continuous improvement.
- Understand and follow safety & environmental regulations and identifies safety/environmental concerns in facilities.
Education and/or Experience Associate's degree (A.A.) or equivalent from a two-year college or technical school; or 5-years related experience and/or training. Accounting software experience Basic data entry skills Excel, Outlook, Word, PowerPoint. Ability to create and maintain spreadsheets, databases, and tracking matrixes.