Accounts Payable Clerk Reports to Business Manager/Director of Finance212 day calendarQualifications:Education/Certification:
- High school diploma or GED
- Special Knowledge/Skills:
- Knowledge of basic accounting procedures
- Ability to use personal computer and software to develop spreadsheets, databases and do word processing
- Proficient in keyboarding, 10-key numerical data entry, and file maintenance
- Ability to communicate effectively
Experience:Prior accounting-related experience at clerical levelMajor Responsibilities and Duties:Accounting
Receive and process for timely payment all accounts payable invoices, requisitions, purchase orders, receipts, and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.Detect and resolve problems with incorrect orders, invoices, and shipments as needed.Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and shipments.Balance bank statements monthly.Keep Business Manager/Director of Finance advised of cash balances in bank accounts.Count, receipt, and deposit funds.Manage Campus and Student Activity FundsPrepare and distribute paid invoices at designated times.Data Entry
Input data into accounting system.Records and Reports
Prepare correspondence, forms, manuals, reports, and payment authorizations following district standards and requirements.Compile, maintain, and file all reports, records, and other documents as required.Maintain vendor files and set up new accounts and make changes as they occur.Other
Receive incoming calls, answer questions, and direct calls to the proper party.Follow district safety protocols and emergency procedures.Implement and Evaluate policy and procedures in the Activity Account HandbookThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of allresponsibilities and duties that may be assigned or skills that may be required.