Accounts Payable Clerk
: Job Details :

Summary

Hexagon's Manufacturing Intelligence division is seeking an Accounts Payable Clerk for our North Kingstown, RI location.

At Hexagon, we strive to help industrial manufacturers develop the disruptive technologies of today and the life-changing products of tomorrow. Our strength comes from our global footprint and enormous portfolio of advanced industrial sensors, measurement technologies, factory automation, simulation, and analytics tools.

Description:

The Accounts Payable Clerk reviews and processes vendor invoices and employee reimbursements according to specific accounting policies and procedures. Prepares and distributes payments in a timely manner. Responds to inquiries from vendors and employees regarding payment of invoices. Prepares Account Payable invoices and expense reports for transport to 3rd party scanning facility. Assists in NCP process (Intercompany Netting Processing used by Group).

Job Responsibilities

• Reviews invoices, check requests, and expense reports for accuracy. Uses an automated system to match invoices with purchase orders and receiving records to verify items ordered are identical and amounts charged are identical. Checks for authorized signatures in accordance with Company Policy.
• Reviews Automated Log Report and contacts Purchasing Personnel to reconcile any discrepancies and omissions. Ensures all supporting paperwork is completed and approved by the appropriate departments/manager, according to Company Policy.
• Assists in coding invoices to allocate charges to the respective cost center, location, and General Ledger account as per Purchase Order. Enters invoices into the automated accounts payable system.
• Assists in processing and issuing checks and generating wire transfers on a scheduled basis for approved invoices. Verifies that check and invoice amounts are identical. Updates Wire Transfer log on network.
• Researches and responds to vendor and employee inquiries regarding invoices and payments on a routine basis and in a timely manner.
• Assists in the maintenance of the vendor database in ERP as well as Tipalti application.
• Ensures and reviews W-9 compliance.
• Assists in the maintenance of the current documentation and filing systems for all Accounts Payable activity including vendor invoices, employee reimbursements, check stubs, purchase orders, and requisitions to facilitate immediate retrieval. Helps to prepare invoices and expense reports for imaging by external 3rd party vendor.
• Assembles and summarizes reports and schedules in preparation of monthly intercompany Netting schedules and payments.
• Performs other Accounts Payable related duties as assigned.
• Supports organizational policies related to safety, environmental protection, housekeeping, etc. within area of responsibility.
• Supports and participates in continuous improvement activities that positively affect safety, the environment, quality, reliability, and productivity or improve the overall suitability and effectiveness of the management system, its processes and products.

Qualifications

• Associate Degree in Business or Accounting or two years comparable accounts payable experience.
• Strong computer , MS Excel , and data entry skills.
• Must be detail oriented, organized and able to work under time constraints and deadlines.
• Good verbal and written communication skills.

Physical Demands

Employee must be able to perform each essential job function satisfactorily and, if requested, reasonable accommodations may be made to enable employee with disabilities to perform essential job functions, absent undue hardship.

Work Environment

Employee will encounter work environment characteristics described below while performing the essential job functions and, if requested, reasonable accommodations may be made to enable employee with disabilities to perform the essential job functions, absent undue hardship.

At Hexagon Manufacturing Intelligence, our spirited energy and engagement are evident in our commitment to our work, passion for what we do and the speed at which we achieve it. Here you will find the opportunity to build your career, develop professionally, and explore opportunities across a large, diversified company that prides itself on its innovative spirit and commitment to integrity.

We strive to attract the most talented and dynamic individuals in their fields because our success is in our people! Our culture encourages independent thinking and a team mentality. And we offer a competitive benefits package that is second to none!

Benefits:

Exceptional Medical, Dental, Vision insurances

Health Savings Accounts with employer contribution (HSA)

Flexible Spending Accounts (FSA)

401k Plan with generous employer match

Generous Paid Time Off (PTO)

Employee Assistance Program

Tuition Reimbursement

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