Location: South Charleston,WV, USA
Posted August 7, 2024
Accounts Payable Clerk
University of Charleston, Business Office
JOB SUMMARY:
The Accounts Payable Clerk is responsible for administering all transactions related to accounts payable and maintaining accounting document files, including daily work and accounts payable. The clerk also assists other office staff as needed.
ESSENTIAL FUNCTIONS OF THE POSITION:
* Responsible for reviewing all invoices for proper authorization, supporting documentation, and payment daily
* Electronically route purchase orders and check requests for proper approvals
* Maintain filing system of invoices with vouchers
* Complete credit applications
* Review listings of invoices to be paid on a timely basis
* Keep records of and pay all contracts and utility bills when due
* Process purchase orders and check requests daily
* Print all vendor checks and student refunds at least weekly
* Maintain 1099 file
* Work with vendors and departments on questionable invoice payments and purchase orders
* Post vouchers to fixed assets, if applicable.
* Key GL account codes from credit card and purchase card expense reports to spreadsheet
* Input data from electronic payments into vendor system of record
* Track employee cash advances and returns
* Run trial balance and accounts payable report weekly
* Setup recurring voucher payments at the first of the fiscal year
* Other duties as assigned
PREFERRED QUALIFICATIONS:
* Ability to maintain confidentiality of information
* Ability to prioritize and organize effectively
* Ability to communicate with employees and external sources in a clear, straightforward, and professional manner
* Ability to use personal computer and software applications (i.e. Word, Excel, PowerPoint, etc.)
* Results-oriented individual with strong interpersonal skills and the ability to work independently
* Knowledgeable in accounts payable procedures
* Accuracy is a must
* Thorough knowledge of telephone systems, copiers, fax machines, scanners, and calculators.
* Knowledge of general office procedures
* High school graduate or equivalent, bachelor's degree preferred
* 5+ years of related experience required.
Resumes will be accepted until the position is filled.
Send applicant information to:
Kate Nelson, Assistant Controller
University of Charleston
2300 MacCorkle Ave SE
Charleston, WV 25304
Email: ...@ucwv.edu
The University of Charleston is an Equal Opportunity Employer.