Overview:
We are seeking an Accounts Payable Clerk to join our Corporate Finance Team!
This is a hybrid role requiring 3 days a week at our offices in Fort Lauderdale, FL
Seeking seasoned candidates with specific experience in these areas:
Vendor Set Up, Travel & Expense Administration, Full Cycle Accounting, Month End Reports, Journal Entries, Corporate Credit Card Management. Experience with SAP Concur T&E preferred.
Pay range is $25 to $30 per hour commensurate with experience.
Advanced Recovery Systems is an integrated behavioral healthcare management company dedicated to the treatment of addiction, substance abuse, and mental health issues. We put behavioral health front and center, providing assistance to people with substance abuse issues, addictions and mental health concerns.
With facilities in various regions of the U.S., we have been furthering this mission since our inception, applying our advanced approach to patient care.
Every facility in the Advanced Recovery Systems network strives to provide the highest quality of care, using evidence-based therapeutic models that really work. Our goal is to help men, women and adolescents live healthy, happy lives without the burden of substance abuse or mental illness.
Responsibilities:
The Accounts Payable Clerk is responsible for the accounts payable functions of the company including but not limited to receiving, processing, verifying and reconciling vendor invoices.
Works effectively with the leadership team to ensure the success of the Company and its facilities by completing the following:
CORE JOB DUTIES:
- Receive and process vendor invoices in the Companys ERP accounting system.
- Invoice processing performed in accordance with the Companys accounting policies and procedures, ensuring invoice information is entered accurately, completely, and on a timely basis.
- Perform weekly and ad-hoc vendor disbursement processing, including payment by check, ACH, wire, etc.
- Ensure disbursement information is properly updated in the Companys ERP accounting system. Refine payment selections based on comments from Finance Department Management, as necessary.
- Update and maintain vendor profiles in the Companys ERP accounting system. Ensure vendor records include valid taxpayer identification information, ACH payment instructions, and other relevant supporting documentation.
- Manage vendor relations, including receipt of invoices, requests for vendor statements, communication of payment information, and other correspondence.
- Maintain and adhere to all accounts payable policies and procedures and other relevant Company guidelines.
OTHER REQUIRED TASKS:
- Maintain relevant supporting documentation with vendor records, to ensure compliance with Company policies and other regulations.
- Responsibilities include maintenance of electronic vendor records within the Companys ERP accounting system, including invoices, Forms W-9, payment instructions, vendor statements, and other relevant historical correspondence.
- Assist AP Manger with vendor setup and maintenance, as necessary.
- Perform other tasks during the Companys month-end close process, as necessary, such as invoice and spend trend analysis, petty cash processing, etc.
- Assist in Accounting Department projects, including but not limited to vendor analysis.
- Assist in annual financial statement and other audits.
Qualifications:
EDUCATION & REQUIREMENTS:
QUALIFICATIONS:
- Minimum of an Associates Degree
- Minimum of two years experience in accounts payable
- Experience in Health/Behavioral Health related organization a plus.
POSITION COMPETENCIES:
- Proficiency in owning and communicating the processes and procedures that are required to ensure invoices are paid timely, accurately and are appropriately approved.
- Experience in preparation of the IRS Form 1099 for all contractors for all locations ensuring the IRS deadlines are met and using large ERP AP system.
- Capable of continuously work on process improvements to identify areas that need additional internal controls and efficiencies, documenting changes to the process as they occur.
- Proficiency in Excel program.
- Demonstrate the ability to analyze, research and reconcile account balances /problems.
- Demonstrate the ability to work in a team setting and to multitask in a fast-paced environment.
We offer great benefits including 401(k), paid time off plan, medical, dental, vision, and much more.
Advanced Recovery Systems, a national integrated behavior healthcare management company dedicated to the treatment of addiction, substance abuse, and mental health issues. We invite you to learn more about us at our website!
The Company complies with state and federal nondiscrimination laws and policies that prohibit discrimination based on age, color, disability, national origin, race, religion, or sex. It is unlawful to retaliate against individuals or groups based on the basis of their participation in a complaint of discrimination or on the basis of their opposition to discriminatory practices/EEO.
We are proud to be a drug-free workplace.