Location: New York,NY, USA
Accounts Payable Coordinator
Our law firm is seeking a seeking an Accounts Payable Coordinator to become an integral part of a 70+ person finance department. The Accounts Payable Coordinator will be expected to interact professionally with administrative staff and lawyers. This is a non-exempt position and reports to the Assistant Accounting Manager.
Responsibilities:
• Data entry of vendors invoices.
• Reviewing receipts for proof of payment, business purpose, appropriate approval, accuracy of amount, vendor name, and applicable general ledger number or client charge, while avoiding duplicate payments.
• Identifying and resolving discrepancies in order to prevent fraudulent activity.
• Maintaining an issues list with items to be addressed for appropriate follow-ups.
• Set up Wire and ACH payments on banking software.
• Confirming check status'.
• Processing client refund requests received from the Collections Department.
• Organizing, filing, including lifting and carrying boxes of source documents.
• Review and distribution of mail.
• Providing, reviewing and scanning W-9 & W-8 forms and foreign vendors payment request forms.
• Timely responses to internal and external email and phone inquiries.
Requirements:
• Associate's degree.
• Minimum of 5 years' experience.
• Highest degree of ethics and integrity
• Strong math and counting skills.
• Excellent written and verbal communication skills are required.
• Attention to detail.
• Excellent customer service & interpersonal skills.
• Outstanding organizational skills.
• Data entry proficiency.
• Advanced skills with Windows, Microsoft Office particularly Excel, Outlook, Accounting, and experience with business online banking systems.
• Experience working with csv and txt files for data imports.
• Ability to process bills with urgency in order to charge clients in a timely manner.
• 3E, Elite Enterprise or Aderant Expert.
• Team player needed to back up individual team member roles during absences.
• Willingness to work overtime when necessary.
• Chrome River software experience.