Location: Westborough,MA, USA
Are you curious about solving complex business challenges for a leading convenience retailer? Do you have a passion for cross functional collaboration? Then you may be the perfect addition to our team!
EG America is one of the fastest-growing convenience store retailers in the United States, committed to becoming Americas #1 one-stop destination. The business has an established pedigree of delivering excellent fuel, grocery and merchandise, and food service. Headquartered in Westborough, Massachusetts, our Company has grown to over 1,500+ locations across the United States employing over 18,000 team members. You can find us operating under the following store banners: Certified Oil, Cumberland Farms, Fastrac, Kwik Shop, Loaf N Jug, Minit Mart, Sprint Food Stores, Tom Thumb, Turkey Hill, and Quik Stop. Our headquarters in Westborough, MA is home to our Store Support Center, Company Warehouse, and Culinary Center.
What We Offer:
Position Summary: To process company invoices in a timely manner according to established written policies and procedures to ensure meeting vendor's terms and maintaining a credit standing in the business environment. Support all electronic interfaces, subsystems and payment processes.
Responsibilities:
1. Format and Import vendor statement files into the AP PDI module
2. Match vendor statement data with store posted receiving in PDI AP module, ensure match and seek resolution for unmatched postings.
3. Navigate necessary processes and controls in PDI in order to push invoices to AP Interface.
4. Review submitted paper invoices received daily from internal SSC departments, Retail Field Operations, Culinary Center, Distribution Center, store door delivery vendors, and taxing authorities.
5. Ensure paper invoices are prepared according to accounting guidelines for GL distribution, signature authority, and vendor detailed documentation.
6. Enter required invoice fields into the Oracle AP platform for initiation of payment on a timely and through basis to ensure payments are issued within required vendor terms.
7. Cross validate invoice batches in Oracle by other Coordinators to ensure accuracy of the data entry.
8. Process and reconcile Purchase Order invoices created through the Purchasing module in Oracle and utilized by the Construction department.
9. Review checks daily or weekly for either internal distribution or external mailing.
10. Assist AP/Finance management in project related planning and participate in inter and cross functional meetings as required.
11. Handle vendor inquiries in a professional manner regarding payment or procedural issues which could involve email, phone or in-person communication.
12. Maintain an active and ongoing relationship with internal EG departments, retail locations and field offices to ensure accurate processing of invoices and to ensure AP/vendor protocols are complied with.
13. Key work attributes would include; responsive, independent, creative, desire to learn in-depth, conscientious, detail-oriented, problem-solver, dependable, analytical, and comfortable and proficient with PC applications, self-starter.
14. Must be able to perform the essential functions of this position with or without reasonable accommodation.
Working Relationships:
Working Relationships: Strong daily interactions with Marketing, Distribution Center, Retail Accounting, General Ledger, IT and internal SSC departments.
Minimum Education: HS Diploma or GED
Preferred Education: Bachelors in Business or Accounting
Minimum Experience: 1-3 years in Accounts Payable, Bookkeeping or Accounting role
Preferred Experience: 3-5 years in high volume disbursement function. Strong data entry skills.
Licenses/Certifications: N/A
Soft Skills:
Other:
Driving/Fleet Vehicle Requirement: No
Travel: No travel required
Physical: Minimal physical effort required; sitting / standing at computer for long periods of time. Ability to manuever and lift up to 10 lbs.
Hours & Conditions: Typically, MondayFriday, 8+ hour days in an office setting
Other: No
At EG America, its important that our employees reflect the world we live in and the communities we serve. We celebrate our differences, so your unique background and skillset could bring a wonderful new perspective to our team. If you have a passion for delivering exceptional results, thrive in a fast-paced corporate environment, and bring experience in business management or related areas, we'd love to meet you - even if you don't meet every single requirement.