Location: Miami,FL, USA
Overview POSITION SUMMARY: Responsible for all accounts payable functions necessary to support the Accounting team of MasTec Civil. Company Overview Founded in 1987, MasTec Civil (formerly known as Condotte America), a MasTec Company, is a heavy highway contractor specializing in the constructionof complex transportation projects that include roadway, bridges, interchanges, mass transit, and tolling facilities. In short, we build the roads and bridges connecting our families, communities, and nation. In doing so, client satisfaction is of primary importance to us, and our record reflects our emphasis on understanding our client needs in order to exceed their expectations. MasTec's Clean Energy and Infrastructure Group (CE&I) is a $2 billion annual revenue business unit that provides construction services for industrial facilities; building products manufacturers, power generation facilities, manufacturing plants; solar, wind, and thermal energy plants; buildings, and infrastructure. Responsibilities Understand and adhere to SOX guidelines to ensure appropriate controls and segregation of duties are in place. Review invoices and statements received daily in the accounts payable email account. Scan, enter, and route invoices and expense reports in Viewpoint according to the authority matrix and department head direction. Obtain necessary approvals for all packing slips, invoices, and other payment documents in accordance with SOX guidelines and the internal approval matrix. Communicate and maintain good relationships with vendors regarding past due balances. Monitor unapproved invoices and collaborate with the Project Management (PM) team and other departments to resolve issues. Maintain an organized paper or electronic filing system for all accounts payable documents. Reconcile vendor accounts regularly to ensure accuracy and resolve discrepancies. Evaluate and recommend solutions for a more efficient and streamlined accounts payable process. Assist other internal departments with accounts payable questions and provide payment information as needed. Upload Comdata, Sunpass, and T-Mobile allocations. Assist with fixed asset tag renewals. Analyze the validity of outstanding checks on a monthly basis. Ensure timely payment to subcontractors within the allotted time frame. Maintain phone assignments and ensure relevant information is received by the accounting department. Assist the treasury function by ensuring timely collection of accounts receivable balances, processing wire transfers/ACH, and addressing positive pay exceptions. Assist with journal entries and reconciliations as needed. Assist with preparing, reviewing, and submitting month-end, quarter-end, and year-end work papers. Help implement new software and systems to improve efficiency. Obtain and organize information for internal and external audits. Assist supervisors with the preparation of reports, business correspondence, and procedure manuals. Perform various other duties as assigned. Qualifications Qualifications EDUCATION AND WORK EXPERIENCE REQUIREMENTS: Bachelor's degree in Accounting, Finance, or related field preferred. Proven experience in accounts payable or similar accounting role. Familiarity with SOX guidelines and compliance. Proficiency in accounting software, particularly Viewpoint. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Problem-solving skills and ability to recommend process improvements. KNOWLEDGE/SKILLS/ABILITIES Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Condotte America 's Zero Injury principles Effectively present information and respond to questions from groups of managers, clients, customers and the general public Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals Compute rate, ratio and percent and draw and interpret bar graphs Common sense understanding to carry out instructions furnished in written, oral or diagram form Deal with problems involving several variables What's in it for you: Financial Wellbeing Compensation $22-$27 / hour, commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ...@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-ONSITE
Qualifications EDUCATION AND WORK EXPERIENCE REQUIREMENTS: Bachelor's degree in Accounting, Finance, or related field preferred. Proven experience in accounts payable or similar accounting role. Familiarity with SOX guidelines and compliance. Proficiency in accounting software, particularly Viewpoint. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Problem-solving skills and ability to recommend process improvements. KNOWLEDGE/SKILLS/ABILITIES Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward Condotte America 's Zero Injury principles Effectively present information and respond to questions from groups of managers, clients, customers and the general public Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals Compute rate, ratio and percent and draw and interpret bar graphs Common sense understanding to carry out instructions furnished in written, oral or diagram form Deal with problems involving several variables What's in it for you: Financial Wellbeing Compensation $22-$27 / hour, commensurate with experience Competitive pay with ongoing performance review and merit increase 401(k) with company match & Employee Stock Purchase Plan (ESPP) Flexible spending account (Healthcare & Dependent care) Health & Wellness Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance Family & Lifestyle Paid Time Off, Paid Holidays, Bereavement Leave Military Leave, including Differential Pay and Benefits Continuation Employee Assistance Program Planning for the Unexpected Short and long-term disability, life insurance, and accidental death & dismemberment Voluntary life insurance, accident, critical illness, hospital indemnity coverage Emergency Travel Assistance Program Group legal plan Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process, contact ...@mastec.com. Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information. MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team. #LI-ONSITE
Understand and adhere to SOX guidelines to ensure appropriate controls and segregation of duties are in place. Review invoices and statements received daily in the accounts payable email account. Scan, enter, and route invoices and expense reports in Viewpoint according to the authority matrix and department head direction. Obtain necessary approvals for all packing slips, invoices, and other payment documents in accordance with SOX guidelines and the internal approval matrix. Communicate and maintain good relationships with vendors regarding past due balances. Monitor unapproved invoices and collaborate with the Project Management (PM) team and other departments to resolve issues. Maintain an organized paper or electronic filing system for all accounts payable documents. Reconcile vendor accounts regularly to ensure accuracy and resolve discrepancies. Evaluate and recommend solutions for a more efficient and streamlined accounts payable process. Assist other internal departments with accounts payable questions and provide payment information as needed. Upload Comdata, Sunpass, and T-Mobile allocations. Assist with fixed asset tag renewals. Analyze the validity of outstanding checks on a monthly basis. Ensure timely payment to subcontractors within the allotted time frame. Maintain phone assignments and ensure relevant information is received by the accounting department. Assist the treasury function by ensuring timely collection of accounts receivable balances, processing wire transfers/ACH, and addressing positive pay exceptions. Assist with journal entries and reconciliations as needed. Assist with preparing, reviewing, and submitting month-end, quarter-end, and year-end work papers. Help implement new software and systems to improve efficiency. Obtain and organize information for internal and external audits. Assist supervisors with the preparation of reports, business correspondence, and procedure manuals. Perform various other duties as assigned.