Working closely with the AP Manager, leads and directs AP staff in the timely and accurate processing of payments, across a variety of disbursement workflows, ensuring documented approvals per company policy, and accurate recording. Disbursement workflows include PO and non-PO processing via Coupa and MS Dynamics (Great Plains), vendor ACH debits, vendor portal payments, credit card payments, and wires. The lead also assists with month-end closing procedures including AP accruals and other duties as assigned.
- Models AP processing best practices, trains and supports AP Specialists on an ongoing basis. This includes handling escalations and complex problems, and coaching team on vendor relationship maintenance while optimizing DPO
- Processes assigned operating company invoices timely ensuring proper approval and coding
- Responsible for processing legal and other non-PO invoices as assigned
- Posts daily Coupa integration batches in MS Dynamics
- Assists with weekly AP check runs for all operating companies and is the back-up for the AP Manager for performing the check runs
- Performs vendor statement reviews and reconciliations
- Maintains master schedule payments of credit card auto-pay, ACH auto-debit, and/or bank debit push payments: vendor portal URLs, username and password, type of support and other pertinent processing data. Stays on top of push-payments schedule and gathers, files and enters support for these payment types
- Timely and accurately codes and enters To Be Entered transactions in GL and digitally files support
- Assists with corporate purchasing card reconciliation and GL entry
- Assists with corporate expense card reconciliation, processing and GL entry
- Researches, resolves and clears aged, outstanding AP items including credit balances
- Assists with the month-end closing procedures including reviewing operating company AP accruals
- Recommends process improvements and implements modifications in collaboration with all stakeholders, including current paperless AP initiative
- Documents AP procedures to ensure alignment of AP team and continuity of the AP operation
- Backs-up for AP Specialists and performs other duties, and/or projects as assigned
MINIMUM QUALIFICATIONS
- 5+ years of Accounts Payable experience for a mid to large size company, which includes at least two years supervising a team of two or more
- Self-motived and able to work independently on assigned tasks with minimal or no supervision
- Strong interpersonal and customer service skills speaking, writing and listening
- Works with integrity and discretion to safeguard sensitive and confidential information
- Prioritizes and executes a variety of tasks, in a high-volume, high-speed open-office environment, providing a high level of service to internal and external stakeholders
- Assertive problem solver with well-developed analytic and process improvement skills and ability to meet deadlines
- Flexible team player who can adjust to ongoing changes and challenges related to company growth
- Working knowledge of accounting and bookkeeping theories and practices
- Proficient in Microsoft Office productivity applications
PREFERRED QUALIFICATIONS
- Logistics and/or maritime industry experience
- Coupa Procure to Pay system processing experience
- Microsoft Dynamics (Great Plains) Accounting Software experience
- Primarily in-office role
- Required to sit for long periods of time working with computers, copiers and telephones
- Infrequent light physical effort required
- Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.
- May be required to work beyond normal office hours as required, based on department workload, goals and projects
Centerline Logistics is a leading provider of marine transportation services in the United States. Centerline Logistics operates on the United States West Coast (including Alaska and Hawaii), United States East Coast (including Puerto Rico), the United States Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Centerline Logistics is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Centerline Logistics provides accounting, administrative, human resources, safety and environmental services, and other support to the subsidiary companies.
The Company offers Medical, Dental, Vision, Life and AD&D options to our employees and their eligible dependents after meeting Company requirements. 401(k) options, Disability Insurance, sick pay, vacation pay, 10 paid holidays per calendar year (subject to work schedule) and Healthcare and/or Dependent Care FSAs are also available to our employees after meeting Company requirements. All benefits information may be subject to change based on any current or updated benefit plan year changes and/or Collective Bargaining Agreements.
We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.