The Accounts Payable Supervisor oversees all activities within the Accounts Payable department. Key Responsibilities:
- Oversee daily Accounts Payable operations for multiple entities.
- Supervise the Accounts Payable team and manage system reports.
- Conduct annual system testing for Accounts Payable.
- Oversee the archiving of Accounts Payable records.
- Handle recurring transactions, including property and auto lease agreements.
- Address any system issues by liaising with core system representatives.
- Manage daily invoice coding for general ledger and sales tax.
- Prepare and report year-end 1099-Misc/NEC forms to the IRS.
- Set up new vendors, ensuring accurate vendor coding.
- Prepare Commercial Rent and Sales and Use Tax returns.
- Review and codify vouchers paid on a daily basis.
- Reconcile Accounts Payable accounts daily.
- Compile the monthly Stale and Outstanding Checks report.
- Resolve inquiries from vendors and bank personnel.
- Assist the Accounting team with various projects as needed.
- Analyze payments for Directors and Advisors for monthly committee meetings.
- Manage AP payments, inquiries, new vendor setups, and system workflows.
- Maintain General Ledger/cost center accounts.
- Review employee reimbursements.
- Assist with user recertification for system access.
- Coordinate audit requests.
- Ensure compliance with all relevant regulations, policies, and procedures.
- Perform additional duties as required.
Qualifications:
- 6 to 8 years of relevant experience, including supervision in Accounts Payable.
Skills and Abilities:
- Proficient with personal computers and spreadsheet software.
- Strong mathematical skills.
- Excellent communication abilities.
- Organizational skills to meet deadlines.
- Knowledge of accounting procedures, reporting, recording, and reconciliation related to IT and personal computers.