Accounts Payable Processor & Auditor (ECECD #10111793)
: Job Details :

$23.07 - $36.91 Hourly$47,989 - $76,782 AnnuallyThis position is a Pay Band 65Posting DetailsVISION: All New Mexico families and young children are thriving.MISSION: Optimize the health, development, education, and well-being of babies, toddlers, and preschoolers through a family-driven, equitable, community-based system of high-quality prenatal and early childhood programs and services.The Early Childhood Education and Care Department was established on July 1, 2020. The Department's aim is to create a more cohesive, equitable, and effective early childhood system in New Mexico. That means coordinating a continuum of programs from prenatal to five and ensuring that families in every corner of the state can access the services they need.Interviews will be conducted within two weeks of closing date. Why does the job exist?This position is responsible for processing all incoming bills for the Department by entering vouchers into the SHARE Financial system. It includes tracking bills submitted to the Administrative Services Division, ensuring compliance with protocols, and ensuring timely payment of bills. Additionally, this role prepares operating transfer approval requests for submission to the Chief Financial Officer (CFO), trains employees on travel documentation preparation, submits W-9 forms for suppliers to the DFA's Financial Control Division, audits and processes travel vouchers, and handles travel/training purchases (including lodging, airfare, and registration) using a P-Card. How does it get done?The employee must be knowledgeable in using the SHARE Financial system to enter payment vouchers. They should be capable of working with Adobe to attach supporting documentation for these vouchers. Knowledge of DFA travel policies is essential for auditing travel vouchers. Additionally, the employee should be proficient in Excel and Adobe. Who are the customers?Families of New Mexico, Early Childhood Education and Care Department Leadership, and other state agencies. Ideal CandidateThe ideal candidate should have expertise with the SHARE Financial system, including entering payment vouchers, auditing travel reimbursements (ISTE), and managing multiple Excel spreadsheets related to expenditures. Additionally, they should be proficient in Microsoft Outlook and Adobe, have experience working with a Procurement Card (P-Card), and be skilled in reconciling documentation associated with the P-Card. Minimum QualificationBachelor's degree in accounting, Finance, Auditing or Business Administration and two (2) years directly related work experience in accounting, auditing, finance and/or budgeting. Substitutions Apply. See Substitution Table below. Substitution TableThese combinations of education and experience qualify you for the position: Education Experience Education Experience 1 High School Diploma or Equivalent AND 6 years of experience OR High School Diploma or Equivalent AND 6 years of experience 2 Associate's degree in the field(s) specified in the minimum qualification AND 4 years of experience Associate's degree or higher in any field AND 6 years of experience 3 Bachelor's degree in the field(s) specified in the minimum qualification AND 2 years of experience 4 Master's degree or higher in the field(s) specified in the minimum qualification AND 0 years of experience Education and years of experience must be related to the purpose of the position. If Minimum Qualification requires a specific number of semester hours in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.Employment RequirementsMust possess and maintain a valid Driver's License. Pre-employment background investigation is requiredand is conditional pending results. Working ConditionsWork is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required. Supplemental InformationDo you know what Total Compensation is? Click here Agency Contact Information: Carmel Pacheco (505) ###-####. Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.Bargaining Unit PositionThis position is not covered by a collective bargaining agreement.