The Account Payable/Receivable Clerk is responsible for performing general accounting duties. Key responsibilities include vouching invoices, processing payments, processing debit memos, performing collection activities, customer credit analysis, cash application, preparing month end journal entries, and serve as a Customer Service backup when needed. Key Responsibilities: Accounts Payable
- Vouches expense, non-inventory and inventory (3 way match) invoices.
- Investigates and resolves vendor disputes and vendor errors with Buyers.
- Matches invoices to purchase requisitions.
- Processes debit memos.
- Leads accounts payable functions, including verifying invoices against purchase orders and accurately entering all data into Company accounting systems.
- Processes vendor payments, ensuring accounts payable are processed within terms and sent to the correct locations/contacts.
Financial Reporting
- Performs month end journal entries.
- Accurately reviews and documents all business transactions and purchases.
- Assists with the timely preparation and closing of the Company's financial reports.
Collection Activities
- Collects and monitors customer invoices and debit memos.
- Collects and resolves disallowed customer deductions.
- Researches and resolves open credit memos and cash on account.
- Interacts with sales force and Customer Service personnel to resolve payment issues.
Customer Credit Analysis
- Promptly and accurately processes credit applications, verifies credit references and runs credit reports on new or existing customers.
- Established new customer credit limits and reviews existing customer credit lines to determine credit worthiness.
- Issues customer credits timely and accurately.
- Reviews orders on credit hold and analyzes payment history.
Cash Application
- Applies cash receipts daily from lockbox, ACH, wire payments, and credit cards timely and accurately.
- Interacts with other Accounting staff and Customer Service staff to resolve payment issues.
- Obtains documentation from customers for deductions.
- Scans/distributes backup to appropriate personnel.
Required Education/Experience:
- Associate's degree in related area preferred or equivalent work experience.
- 1-3 years general accounting experience.
Required Skills:
- Excellent 10-key skills.
- Proficient in Microsoft Word, Excel and Outlook; Access is a plus.
- Detail oriented with excellent communication skills.
- Ability to work independently and possess strong analytical skills.
- Excellent time management, organizational and prioritization skills in order to multi-task effectively.
- AS400 software knowledge is a plus but not required.
Physical Requirements:
- Sitting for long periods of time (6+ hours per day/5+ days per week).
- Viewing computer screen for majority of work day (6+ hours per day/5+ days per week).
- Dexterity to successfully and efficiently operate office equipment (PC, phone, fax, copier, scanner).
- Ability to safely and efficiently maneuver around the office when necessary.