Job Description SummaryUnder direct supervision, the Accounts Payable/Receivable Specialist is responsible for performing a range of payable and receivable functions, ensuring the timely and accurate processing of invoices and payments.
Job DescriptionPRIMARY DUTIES AND RESPONSIBILITIESAccounts Receivable
- Assembles and sends customer invoices.
- Reconciles cash activity.
- Records cash receipts and applies payments to customer accounts.
- Prepares and sends customer statements.
- Generates and distributes customer aging reports.
Accounts Payable
- Processes invoices accurately and in a timely manner.
- Monitors invoice payment terms to ensure timely processing and payment.
- Prepares disbursements, including checks, electronic transfers, and credit card payments.
- Reconciles payment reports, ensuring settlement runs execute successfully.
- Reviews monthly supplier statements and identifies discrepancies.
General
- Assists with month-end and ad hoc reporting.
- Submits applications for state tax exemptions.
- Executes monthly sales tax filing and submits bi-annual reimbursement requests.
- Assists with unclaimed property processing.
- Performs all assigned duties in compliance with internal SOPs and external regulations. Brings compliance issues to the attention of management.
- Provides quality customer service to all internal and external customers.
- Adheres to the absence policy, as outlined by management.
- Performs all other duties, at the discretion of management, as assigned.
REQUIRED QUALIFICATIONS- Education: Associate's degree in Accounting, Finance, Business Administration, or another related field, or an equivalent combination of education and relevant work experience required.
- Experience: 2-3 years of related experience required, to include;
- Experience with accounting software and Microsoft Office. Must be proficient with Excel.
SKILLS & ABILITIES- Ability to accurately enter financial data and transactions into the accounting system.
- Strong analytical, statistical, personal organization, and problem-solving skills
- Effective oral and written communication skills.
- Ability to handle sensitive financial information with discretion and maintain confidentiality.
- Willingness to learn and adapt to new systems, processes, and company-specific procedures.
- Must have good customer service and interpersonal skills.
- Ability to work in a team environment and participate as an active team member.
- A fundamental understanding of accounting principles and practices related to both receivables and payables.
PHYSICAL & TRAVEL REQUIREMENTS- Office work environment
- Travel: