Location: Hawthorne,NY, USA
The Accounts Payable Representative owns the vendor A/P relationship for assigned vendors (statements, payments, invoice processing).
Responsibilities:
Reviews all invoices for appropriate documentation (extensive contract review & compliance) and approval prior to payment. Processes check requests and PO invoices after review. Both manually & thru imaging ERP system. Completes thorough vendor research (govt sites, W9, etc) prior to vendor creation or changes. Fraud prevention is a critical responsibility and takes action to mitigate. Works as a team with both Supply Chain Buyers and Receiving to resolve invoice PO issues, providing guidance as needed. Charges expenses to accounts and cost centers by analyzing invoice for compliance to company policies. Pays vendors by verifying federal ID numbers, scheduling checks; insuring credit is received for outstanding memos. Verifies vendor accounts by reconciling monthly statements and related transactions. Answers all vendor inquiries and assists in managing payments to vendors through the establishment of strong relationships. Maintains historical records by scanning and linking invoice and attachments. Updates job knowledge by participating in educational opportunities. Accomplishes accounting and organization mission by completing special projects as needed. Actively participate in new system testing and development. Qualifications/Requirements:
Experience:
4 to 5 years of experience working in a full-cycle Accounts Payable function preferred.
Education:
Associate degree in Finance, HCA, or other specialty major preferred.
Licenses / Certifications:
N/A
Other:
Attention to detail, thoroughness, organization and follow-up, interpersonal communication, teamwork, analyzing information, accounting, vendor relationships, PC proficiency (Outlook, Excel, Word), data entry skills, general math skills, INFOR ERP system preferred but not required. Special Requirements: N/A