JOB SCOPE: The Accounts Payable Representatives perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. They verify and manage invoices and set up invoices for payment.WORK ENVIRONMENT: Work is performed indoors in an office setting. If AP representatives were to access the plant at any time, they would encounter operating equipment, loud noises, and loose particles. Long periods of sitting may be required. Employees are required to follow the dress code policy which requires proper PPE to be worn.DUTIES AND RESPONSIBILITIES:
- Assemble, review, and verify invoices while flagging unusual items/prices, and checking requests.
- Sort, code, and match invoices prior to setting invoices up for payment.
- Enter and upload invoices into the system, and post transactions to journals, ledgers, etc.
- Prepare and process electronic transfers and payments and reconcile accounts payable transactions.
- Prepare analysis of accounts and maintain vendor files. Prepare and perform check runs.
- Respond to vendor inquiries and customer concerns and resolve any issues.
- Produce monthly reports and assist with month-end closing.
- Keeps invoice and customer information confidential at all times.
- Understand and comply with all Standard Operating Procedures (SOPs), GMP's, and HACCP.
- Keep work area clean and organized.
- Report all safety violations and hazards to the supervisor immediately and participate in all safety programs and procedures. Must always wear required PPE if found in the plant.
- Other duties and responsibilities as required or assigned by the supervisor to be accepted with a positive and professional attitude.
QUALIFICATIONS:
- Successful completion of pre-employment screening (drug screen and background check.)
- Strong computer/Excel skills, typing abilities, data entry function skills, etc.
- 1-3 years of accounting experience preferred. General math/accounting skills required.
- Organization, attention to detail, problem solving, positive team player, and strong communication abilities required.
- Customer service skills required. Customer service experience preferred.
Must successfully pass a pre-employment background and drug screening.