Location: Orleans,MA, USA
The Accounts Payable Specialist/Administrative Assistant to the Business Office is responsible for the timely and accurate processing of the Nauset Regional School District invoices, and prepares all monthly and year-end reconciliations of purchase orders; responsible for the accuracy of transactions recorded in the Softright financial system and reporting data to member towns and state agencies; completes special projects as required by the Director of Finance & Operations and the Assistant Director of Finance & Operations.
PERFORMANCE RESPONSIBILITIES:
Accounts Payable/ Town Elementary Schools
* Answer all inquiries on Elementary finance questions.
* Review purchase orders for accuracy and compliance with procurement policies.
* Reconcile invoices against purchase orders in preparation for warrants.
* Prepare, enter and post accounts payable invoices to accounting system.
* Coordinates with the three Elementary schools to prepare warrants for School Committees to approve expenditures.
* Maintain spreadsheets for tracking various operational expenses.
* Communicates with the two member town's Finance Departments for the timely processing of their school warrants.
* Input purchase orders for Central Office and Technology Office as needed.
General Office Support
* Provide back-up coverage to reception desk as needed.
* Provide general customer service to both internal and external customers in a timely and professional manner by responding to routine inquiries and assisting employees, Accounts Payable related questions.
* Provide back-up coverage for the Staff Accountant and Receptionist as needed.
* Responsible for maintaining online payment system.
* Train staff in the proper use of the online payment system.
* Central Office Purchasing Agent.
* Responsible for all billing that is created in the Central Office for the elementary schools.
QUALIFICATIONS:
* Associates Degree in Business or equivalent.
* Minimum of three or more year's prior experience in Accounting.
* Prior municipal/public school experience preferred.
* Skilled in modern office methods, procedures and equipment, including proficiency with Excel and Word and accounting financial software.
* Exemplary oral and written communication skills.
PERFORMANCE COMPETENCIES and CRITERIA:
* Must be highly service oriented, with ability to effectively communicate with all levels of employees, candidates and other internal/external contacts.
* Strong computer skills/aptitude with ability to quickly learn new systems and integrate information from a variety of data sources.
* Ability to maintain grace under fire and effectively handle a high volume of employee inquiries.
* Ability to use utmost discretion in maintaining and safeguarding sensitive/confidential information.
* Prior Accounting experience in a school, municipal environment or private accounting.
* Detail-oriented, with ability to produce work with high degree of accuracy.
* Must be highly adaptable/flexible with ability to manage multiple priorities.
* Excellent financial, analytical, organizational, interpersonal and communication skills.
* Highly proficient using Excel and Word.