Hours:
Shift Start Time:
6:30 AM
Shift End Time:
4 PM
AWS Hours Requirement:
9/40 - 9 Hour Shift
Additional Shift Information:
Weekend Requirements:
No Weekends
On-Call Required:
No
Hourly Pay Range (Minimum - Midpoint - Maximum):
$25.310 - $31.638 - $37.966
The stated pay scale reflects the range that Sharp reasonably expects to pay for this position. The actual pay rate and pay grade for this position will be dependent on a variety of factors, including an applicant's years of experience, unique skills and abilities, education, alignment with similar internal candidates, marketplace factors, other requirements for the position, and employer business practices.
What You Will DoTo process accounts payable in an accurate, timely, productive and cost effective manner.Required Qualifications
- 2 Years Accounts payable experience.
Preferred Qualifications
- H.S. Diploma or Equivalent
- Healthcare experience.
- Multi-entity experience.
- Previous experience with on-line computer systems.
Essential Functions
- Accrual processingEnsure month-end and year-end accruals are processed within established timeframes set by Finance.
- Escheatment check processingResearch Outstanding Check Register on a monthly basis as stated in the Escheatment Process.
- File managementAll documents are to be kept in designated files. This includes electronic documents which are stored in each AP Specialists queues within the OnBase Imaging System.
- Invoice processingEnsure timely processing of check requests, Appian (non-PO) invoices (within one week of the date received), and purchase order related invoices (on second week of the date received). Process an average of 360 - 410 invoices per week. Process discount invoices by due date in order to take advantage of full discount offered by vendor.Ability to identify 1099 payments and to assure proper issuance. Ensure that processing errors do not occur by reviewing Lawson's SR219 report on a daily basis. Errors include issuing checks that do not have the required approvals, making payments to incorrect vendors, incorrectly making duplicate payments to vendors as a result of not following appropriate procedures, and issuing checks for the incorrect dollar amount. Review the MA126 (exception report - unreleased invoices) and coordinate the clearing of those items. Responsible for researching/ coding of incoming vendor checks and forwarding to the Finance Dept.AP Specialist is responsible for invoice entry maintenance (matching up invoice data to line item detail on purchase order). AP Specialist works directly with Supply Chain Services by providing them with information to resolve all discrepancies (pricing, unit of measure, receiving, etc.) between invoices and PO's. AP Specialist communicates with Vendors regarding necessary changes (credits and rebills) in order to resolve invoice / PO issues. Supports system functions that impact the invoicing and payment processes.AP Specialist is responsible for their Appian non-PO invoice workflow queue; including determining expense coding for non-PO invoices, as well as resolving invoice issues within Appian workflow process.
- Payment processingBatch incoming mail according to type of invoice (rush, purchase order, expense report, check request and credit memo).Submit batches to AP clerical staff to be scanned into DataCap. After batches are scanned they appear in AP Specialist's OnBase workflow.Monitors freight hold and suspense queues within OnBase Imaging System. Send invoices (images) to the delete queue when appropriate.Process invoices within Lawson & OnBase Imaging System, and link (index) the image of the invoice in Onbase to the data in Lawson.
- Suspense invoicesSuspense Invoices reviewed, entered and reprocessed monthly in the Suspense Database. Vendor Statements reconciled within two weeks of receipt of statement.Correspond with the purchasing department to eliminate/minimize the occurrence of defaults and outstanding balances on purchase orders, and reconcile and clear old balances.
- Time managementUtilize free time to cross-train or assist in other areas, identify problems and implement appropriate course of action.Accepts new assignments & procedures willingly.
Knowledge, Skills, and Abilities
- Ten key by touch, computer keyboard and type 45WPM required.
- Knowledge and comprehension of general Accounts Payable practices.
- Knowledge of 1099 IRS reporting.
- Excellent oral and written communication skills.
- Good time management and organizational skills.
- Ability to handle customer service issues in a friendly, courteous and accurate manner. Ability to prioritize workflow in order to meet established deadlines.
- Ability to understand and utilize complex accounts payable / materiels management systems.
Sharp HealthCare is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability or any other protected class
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